Associate

Job title: Associate

Department: Funds & Operations

Reporting to: Manager

Location: New Jersey

The Role

Job Purpose

Administrative support for Business Development team & NJ office functions.

Key Result Areas

• Administrative support for US business development team
• General operations of office
• Client bookkeeping and banking
• Client entity management and tax support
• Client credit card and expense report processing

Primary Contacts

• All members of New Jersey office
• Crestbridge Business Units
• Change function
• Risk and compliance
• Operations Committee
• Clients

Requirements Essential

• Desirable

Qualifications

High School diploma or equivalent required

• 4-year bachelor’s degree preferred

Experience

1-3 years of experience in related field in which travel arrangements and bookkeeping where daily tasks.

• Past experience in an accounting office is desirable

Knowledge

Microsoft Office

Travel Arrangements

Bookkeeping

Client Services

Skills and Abilities

Effective communication

Anticipate internal and external client needs

Meticulous organization and attention to detail

Tech savviness

Prioritizing and problem solving

Multitasking

Personal qualities

Integrity

Inspires client and team confidence

Adaptable and versatile

Discrete and tactful

Emotional resilience

‘Can do’ attitude

Role Model

Strong commitment to client service excellence

Proactive and disciplined approach to work

Progressive and takes responsibility for self-development and that of others

Results driven

Key Responsibilities

Your role may include, but will not be limited to, the following tasks which we call ‘Defined Business Activities’. The list of defined business activities is not exhaustive and may be amended from time to time:

Internal Responsibilities

Support for US Business Development Team:

• Travel arrangements for senior management
• Calendar support, expense reports, special projects

Administrative/ Office Management:

• Sort and distribute incoming mail
• Certified return mailings
• UPS Mailing and tracking
• Filing and record keeping (billing files, tax files, legal files, archived files)
• Keep inventory of mailing supplies/ office supplies
• Keep postage and stationery replenished
• Schedule office machine maintenance/repairs when needed
• Copying, faxing, scanning documents
• Physical banking deposits and errands as needed
• Manage IT services as needed
• Special projects as needed

Bookkeeping:

• Process monthly invoices, cash reconciliations, invoice/ receivable tracking
• Check deposits
• Process employee expense reports
• Reconcile monthly credit card statements

External/ Client Services

Banking:

• Prepare account opening and closing documents when needed
• Fulfil Compliance requests from banking entities
• Physical deposits as needed
• Initiate ACH payments bi-monthly

Tax & Entity Management

• Act as account administrator for client entity database system
• Track and keep 150 entities in good standing with State of DE
• Fulfil requests for state certification when needed
• Dissolve entities with states when needed

Credit Card Account Management

• Act as credit card account administrator
• Open and close accounts when needed
• Reconcile statements and expense reports monthly
• Reconcile employee personal expense reports and prepare for ACH reimbursement

Job Type: Part-time

Pay: Up to $25.00 per hour

Physical Setting:

• Office

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Microsoft Excel: 3 years (Preferred)

Work Location: One location