What are the responsibilities and job description for the Site Budget & Payment Specialist position at CTI Clinical Trial Services, Inc?
Site Budget & Payment Specialist (level dependent on experience)
Job Purpose / Summary:
This position oversees and coordinates the financial site related aspects of clinical trials and works closely with the study team as well as with site staff responsible for administrative and financial aspects. The Site Budget and Payment Specialist manages the site payment process by developing master site templates, working with sponsors to determine negotiation parameters and expectations as well as negotiating site budgets and administering payments for assigned clinical trials.
What You'll Do
Job Purpose / Summary:
This position oversees and coordinates the financial site related aspects of clinical trials and works closely with the study team as well as with site staff responsible for administrative and financial aspects. The Site Budget and Payment Specialist manages the site payment process by developing master site templates, working with sponsors to determine negotiation parameters and expectations as well as negotiating site budgets and administering payments for assigned clinical trials.
What You'll Do
- May assist Business Development Operations and Clinical Trial Operations Management with the development of site budgets for Requests for Proposals (RFPs)
- Assists in preparation of overall site budget templates and payment schedules for awarded global trials in consultation with Director, Clinical Project Management & Site Budget/Payment Services or Clinical Project Managers
- Manage budget review and negotiation during site start-up for assigned trials
- Manage budget review and re-negotiation for trial changes and protocol amendments
- Collaborate with Clinical Systems to set up and manage the site payment process in the appropriate system (e.g., Medidata CTMS)
- Oversee study-level and site-level payments to ensure accuracy and timeliness
- Review and verify applicable data reports for processing of trial subject milestone payments, per scope and contractual agreements
- Manage the receipt, review, and processing of site and vendor invoices
- Prepare all payment requests and collaborate with CTI Finance to ensure timely site payment and that appropriate payment information is received by sites
- Communicate with trial sites regarding site budget negotiation, invoice corrections/clarifications, and status of site payments
- Communicate with trial Sponsors regarding budget and payment parameters, status of site negotiations and communications, pass-through costs, and addresses any Sponsor site budget or site payment-related inquiries
- Manage appropriate Sponsor’s approval or supporting documentation for pass through costs/additional costs outside the parameters of the CTA/budget (e.g., subjects travel expenses, additional equipment or medication).
- Prepares reports for Finance Department about payments, outstanding invoices, or forecasts for sites payments
- Collaborate with Finance to address any Sponsor inquiries related to Sunshine Act reporting or the provision of additional financial projections
- Provide training, guidance, and support to other CTI associates engaged in budget negotiation and/or site payment related activities
What You'll Bring
- Bachelor’s degree
- 1-4 years’ experience within applicable industry (e.g., pharmaceutical, CRO, clinical site)
- Prior experience negotiating site budgets and/or managing trial site payments as part of a CRO, pharmaceutical company, or clinical site
- Familiarity and comfort with the use of Medidata CTMS for site payments
Why CTI?
- We support career progression – We believe in promoting from within and we have a structured mentoring program and program for recent graduates to provide the support employees need to move forward
- We value education and training – We provide tuition assistance, partner with universities and colleges to create programs in our field, and have a dedicated training department
- We value our people - We have never had a layoff in our three decade history and we guaranteed full pay for our employees during the COVID-19 shut-down regardless of the number of hours worked. We support a work-life balance and the importance of time with family by offering generous vacation time, a hybrid work from home schedule, and paid parental leave.
- Our culture is unparalleled – We've received multiple awards recognizing CTI as one of the best places to work in the greater Cincinnati area, as well as one of the top CROs in the industry
- We think globally and act locally – With employees across 60 countries, we have global reach but maintain culture and connections to the local communities in which we work. Our CTI Cares Committees are dedicated to ensuring the CTI culture and values translate around the world.
- We are looking toward the future – We have had a consistent double-digit growth rate over the last decade, invest in cutting-edge technology, and pride ourselves on our average annual retention rate of 95%, which is much higher than many other CROs
- Our work makes a difference – We focus our work on treatments for chronically and critically-ill patients, who are depending on us to bring these life-changing therapies to market
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