Accounts Payable Specialist

Job Description:

The A/P Specialist will ensure day-to-day accounts are operating efficiently and effectively and manage the accuracy and timeliness of the A/P process as it relates to vendors, month-end close activities, etc. Additionally, the A/P Specialist will model and reinforce a professional and customer-service orientation within the A/P team while displaying an analytical mindset.

What You’ll Do:

• Review all invoices for appropriate documentation and approval prior to payment
• Maintain all accounts payable reports, spreadsheets, and corporate accounts payable files
• Accounts payable processing: gathering and matching purchase orders, packing slips, invoices, coding to accounts
• Ensure accounts payable invoices are paid in a timely manner
• Ensure A/P accounts are current by following up on any statement discrepancies
• AP Entry - Charge expenses to accounts and departments by analyzing invoice/expense reports
• Prepare and cut checks, pay vendors by ACH and wire
• Ad Hoc AP reports, troubleshooting, working with Purchasing on invoice variances
• Prepare analysis of accounts, as required
• Ad hoc request from the management team

What You’ll Need:

• Must be over 21 years of age
• 1-3 years of high-volume AP experience
• MS Office Suite and QuickBooks experience
• Effective communicator with internal and external partners
• Strong analytical skills with attention to detail
• Able to work in a changing and challenging, fast-paced environment
• Self-starter, multi-tasker and problem solver
• Excellent time management skills with a sense of urgency
• Subject to background check per state cannabis regulations

Extra Credit (Preferred):

• Bachelor’s degree in Accounting or related field 
• Experience with intercompany accounting 
• ERP familiarity (Microsoft NAV preferred)

Language Skills

Must be able to communicate clearly and effectively, both verbally and in writing. Must display professional telephone etiquette and be able to interact and communicate effectively with individuals at all levels of the organization. Ability to effectively present information in one on-one and small group situations to customers, clients, and other employees of the organization.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability

Ability to apply common sense understanding to carry our instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

 Physical Demands

 While performing the duties of this job, the employee is regularly required to stand; walk; use hand to finger, handle or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch or crawl; and talk or hear. The employee must frequently lift and/or move up to 50 or more pounds and regularly move up to 25 pounds. The noise level in the work environment is normal.