Job Title

Site Administrator & Quality Control

Job Description Summary

The administrative assistant provides support in all administrative task. This includes but not limited to: Answering phones, filing, communication with client and customers, strong computer skills i.e. excel, word and PowerPoint, monthly reporting and able to work in a fast pace environment. The quality control must do daily inspections and reports.

Job Description

Essential Duties:

• Provide high level of customer service support to the organization and the facilities team by answering incoming phone calls and dispatching facilities maintenance personnel when necessary.
• Run monthly and quarterly reports on maintenance and housekeeping hours and materials.
• Assist with payroll processing for all employees using the Kronos system.
• Assist with administrative functions for the office, including invoice coding and processing, and time keeping.
• Assist ACC. Manager with coordination/set up/clean up of all requests for events/meetings.
• Create and maintain records. Create custom reports as required.
• Maintain safety records in the system.
• Create incident reports within the system as well as communicate any worker’s comp claims with the corporate office
• Team member must be able to work in a team oriented and safety conscious environment. “Safety First” expectations include U-take 5 observation process, and compliance with all company/site safety guidelines and procedures.
• Responsible for working closely with the C&W Management team in performing non- routine, moderately complex site-specific job plan modification and development, SOP modification and development.
• Responsible for working closely with the customer and C&W Management team in performing moderately complex site-specific policies and procedures and daily office functions.
• Must develop and maintain a good working relationship with the customer and maintain customer confidence through effective communication, open rapport and a solid record of delivery on commitments.
• Must have strong computer skills including working knowledge of Excel, Access, PowerPoint, Word and Outlook.
• Assist the C&W Management team with daily task but not limited to maintaining records and files, data entry, and preparing presentations.
• May be required to work with and coordinate activities of other vendors including specialists.
• Perform all other tasks as assigned by the manager in response to the needs of the client.
• Communicate with all team members to support the development of long range planning strategies in support of the company’s goals and objectives.
• Must be able to multi-task and work with numerous interruptions.
• Must be able to understand and follow written and verbal instructions.

C&W Services is an Equal Opportunity / Affirmative​ Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.