Inventory Control & Purchasing

Custom Alarm is a locally owned and operated, security-minded company located in Rochester, MN. For over 55 years we have been dedicated to taking care of our customers and employees. For the seventh year in a row, Custom Alarm has received the distinct recognition of being named "Best Places to Work in Southeast MN". An honor we truly value and work hard to earn each year. Our employees love the culture and environment of the team we have working here!

Inventory Control & Purchasing is responsible for purchasing parts needed to fulfill our external and internal customer needs. Obtain price quotes and expected delivery dates for quality products at a fair price. Purchase and track equipment, tools, parts, and supplies. Maintain a variety of computerized records. Lead by example and support the Vision, Purpose, and Core Values of the company.

Essential Functions

1. Responsible for purchasing and maintaining parts in our system. This includes a consistent naming convention, price, lead time, min/max levels, and vendor information.
2. Work with vendors to negotiate best value pricing and to understand lead times and planned ship dates. Follow up with any open orders not received by the expected delivery date. Proactively seek solutions to delivery delays or problems and communicate the status to relevant personnel. Maintain a “hot board” showing status on all critical parts.
3. Work with other inventory team members, Project Managers, and finance to set inventory level targets. Develop programs to meet those targets.
4. Communicate and review upcoming installations with the Operations Manager, Project Managers, and Schedulers. Verify installation dates and service equipment needs and keep inventory team members informed. Assure proper and prompt ordering of materials for jobs to meet schedules.
5. Enter purchase order information into computer records. Print and distribute copies to appropriate associates. Update equipment information including prices, last purchase date, and location of equipment in stock. Review computer list of inventory and inform department managers of equipment which has not been used during a six-month period.
6. Assist and back-up inventory department functions. This may include handling equipment repairs and returns, researching warranty dates, and completing record keeping information to assure proper tracking of repaired/returned equipment. Provide back-up with forwarding paperwork to accounts payable and/or billing for proper credit or billing.
7. Review equipment listed on SRO's and service tickets, assign inventory numbers, and submit paperwork to billing daily.
8. Deliver parts to a job site as needed. This will be a shared responsibility with others in the inventory department.
9. Manage a responsible recycling program for used material coming back in from the field.
10. Serve as back-up for coordinating the annual physical inventory process with the inventory team.
11. Act as back-up for other inventory team members as needed.

EOE/Disability/Veteran