Project Manager, Access & Community Engagement
Job Posting for Project Manager, Access & Community Engagement at Cuyahoga Community College
Department: Youth, Adult & Community Connections
Location: District Administration
Reports To: VP, Access & Community Connections
Recruitment Type: External/Internal
Requisition ID: req4158
Employment Type: Administration and Professionals
Union Position: Non-Union
Work Schedule: M-F 8:30am-5pm Some Saturdays and evenings may be required
Number of Openings: 1
Job Description:
SUMMARY
Responsible for the project management of the Trio Training Grant funded by the U.S. Department of Education. Supervise, monitor, and improve the planning process for four training sessions. Training will occur via online LMS site, in-person, and a hybrid of the two options. The goal is to organize successful training of the budget management process to Trio staff around the United States. Employee will also provide support to the College Pathway Programs Team of grant-funded programs and Vice President of Access & Community Connections.
ESSENTIAL FUNCTIONS
- Manages, monitors, and documents the progress of the Commencement planning process and ensures that all team members are meeting the deadlines for their assigned responsibilities
- Plans and coordinates the logistics and other details of the College’s Spring and Fall Commencement ceremonies with key contacts at the venue
- Develops and monitors the Commencement budget, reviews and enters contracts in the My Contracts system, submits purchases orders, and manages communications with vendors
- Manages all the operational aspects of the Commencement process and serves as liaison between the District Office and the lead campus for Commencement
- Works collaboratively with the Nursing Program administration to coordinate the logistics and timing of the Pinning Ceremony and the Commencement Ceremony
- Manages the Commencement and the Access and Completion Division K-Web sites
- Develops and monitors the Access and Completion division budget, performs budget analysis and research, assists with budget procedures, and serves as liaison with the Budget Department during the annual budget preparation process
- Monitors the allocation and spending of enrollment funds at the campuses and coordinates capital equipment requests for the department
- Works collaboratively with the offices reporting to the Vice President and provides administrative support to the Vice President, Institutional Research & Enrollment Management
- Coordinates SAC committees and the interview process; serves as liaison to Provost’s Office and HR for the submission of hiring paperwork
- Drafts letters and other correspondence for the Vice President and diplomatically prepares confidential correspondence and documents for direct use by the VP and others in the College
- Manages, researches, and resolves student issues that reach the district level
- Researches and collects data, provides analysis, and complies reports for projects to support strategic enrollment, recruitment, retention, and completion
- Researches and serves as the liaison with Integrated Communications to create flyers, posters, and informational handouts to be distributed/posted at the campuses
- Assists with the interpretation of the application of College policies and procedures, contributes to the formulation of new College policies, and contributes to the revision of existing policies and procedures
- Performs other duties as assigned
REQUIRED QUALIFICATIONS
EDUCATION AND EXPERIENCE/TRAINING
Bachelor's degree in a related field and a minimum of five years demonstrated complex project management experience- Demonstrated experience planning, preparing, and monitoring a business area’s budget
- Demonstrated experience effectively making decisions that have major implications on the management and operations within a department
- Demonstrated effectiveness in a role requiring dynamic and abstract problem solving methods in adaptive situations
KNOWLEDGE, SKILLS and ABILITIES
- Possess working knowledge of project management concepts, practices, and procedures with the ability to use in varied situations as it pertains to the departmental focus
- Possess excellent written, verbal and interpersonal communication skills
- Ability to manage multiple tasks and time efficiently
- Possess strong organizational and time-management skills
- Works accurately with great attention to detail
- Ability to effectively complete work assignments independently
- Ability to prioritize/handle multiple tasks and work with deadlines in a dynamic environment
- Ability to promote collaboration, teamwork, and involve all stakeholders in decision-making processes
- Excellent customer service skills and proven ability to develop and sustain productive customer relationships
- Advanced-level proficiency with Microsoft Word and Excel
- Intermediate-level proficiency with Microsoft Outlook and PowerPoint
- Intermediate-level project management skills
- Ability to confidentially and discreetly handle subject matters requiring privacy and sensitivity
- Ability to collaborate, persuade, gain cooperation and acceptance of ideas on major projects
- Ability to facilitate top-level collaboration while managing sensitive issues
- Ability to develop and maintain relationships with key contacts to enhance work flow and quality
- Possess excellent editing and proofreading skills
- Results driven, a self-starter and a team player
- Possess sensitivity to appropriately respond to the needs of a diverse population
COMPETENCIES
CRITICAL COMPETENCIES
- Collaboration
- Quality of Work
- Service Focus
VERY IMPORTANT COMPETENCIES
- Communications
- Continuous Improvement
IMPORTANT COMPETENCIES
- Adaptability
- Time Utilization
PHYSICAL DEMANDS/WORKING CONDITIONS
(The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)
- The work is performed in a normal, professional office environment;
- The work area is adequately lighted, heated and ventilated;
- Typically, the employee may sit comfortably to perform the duties of the job and will perform repetitive motions with hands/fingers using a computer mouse and keyboard to type. However, there may be some walking; standing; bending; carrying of light items such as papers, files, pamphlets, books, etc.;
- Work may also require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the worksite
EQUAL OPPORTUNITY STATEMENT
Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a qualified and diverse workforce. Cuyahoga Community College is an equal employment/educational opportunity institution.
Special Note:
Special Instructions to Applicants: During the application process, you may be required to attach a cover letter and/or resume. It is recommended that you have these documents ready to be attached electronically to the online application. This system accepts only MS Word or PDF attachments. Any employment with the College is contingent upon satisfactory completion of a background check and drug screen.
Affirmative Action Statement: Cuyahoga Community College is committed to attaining excellence through the recruitment and retention of a qualified and diverse workforce. Cuyahoga Community College is an equal employment/educational opportunity institution.
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