HR Assistant/Compliance Coordinator

Job Title:

HR Assistant/Compliance Coordinator

Site:

Myrtle Street

Division:

Human Resources

Posting Date:

Rolling

HR Assistant/Compliance Coordinator is responsible for participating in and supporting all aspects of the human resources function as well as day-to-day HR functions.

Role and Responsibilities

Job Duties

• Perform administrative tasks to support the department
• Create and send out offer letters as needed
• Compile confidential company correspondence
• Assists with payroll
• Assists in daily scheduling and tracking
• Coordinates special projects and plan special events
• Assists with team recognition
• Creates excel spreadsheet
• Coordinates meetings, conferences and travel arrangements
• Ethics hotline intake
• Assists in the development and implementation of compliance programs for the organization.
• Assists in the monitoring of business activities for compliance with applicable rules and regulations.
• Ensures operating manuals and procedural documents stay current when regulations change.
• Responds to inquiries from regulatory agencies and completes required compliance documentation.
• Conduct investigations into potential fraud, waste, violation of the code of conduct, etc.
• Assist Director of Compliance and Human Resources to administer all processes and procedures and ensure working within regulation framework and develop and implement all policies and recommend ways to minimize risk.
• Conduct internal audits to ensure compliance with all applicable laws and regulations.
• Assist external auditors with audits within the organization.
• Complies with federal, state, and local legal requirements by studying existing and new legislation; enforcing adherence to requirements; advising management on needed actions.
• Promote a strong code of ethics and integrity within the company's operations. This often includes implementing set plans and policies for employees to follow.
• Develop and maintain a training program for all employees to include building, delivering, and tracking required training.

Essential Duties

• Must be able to communicate with other departments
• Must be able to type and write numerous letters, while tracking what has been sent out
• Must be able to operate a computer-Excel and Microsoft especially

Qualifications and education requirements

• 2yr College Degree required, commensurate with experience
• Human Resources experience preferred

Preferred Knowledge

• Strong commitment to high level of service and quality standards
• Proficient written and verbal communication skills
• Demonstrated ability to coach, motivate, develop and lead teams
• Ability to plan and organize
• Ability to work well under pressure and meet deadlines
• Strong sense of urgency; self-directed

Preferred Skills

• Team building
• Decision making skills
• Problem solving skills
• Effective verbal, written and listening communication skills
• Proficient in all Microsoft Applications
• Time management skills
• Ability to work with little supervision
• Proficient writing

Preferred Attributes

• Flexibility
• Respectfulness
• Sound work ethics
• Honest and trustworthy

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the incumbent will have to sit, stand and or walk for the majority of the shift. The incumbent is required to regularly talk or hear while fulfilling the duties of the job.

Environmental Demands

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations will be made. While performing the duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the environment is generally quiet.

Background Check

Must submit to background check prior to hire and ongoing as dictated, may be subject to drug screening.

Revised 1/5/2020