What are the responsibilities and job description for the Director, Engagement Events position at Dartmouth College?
Position Purpose
With general direction from and in consultation with the Director of Alumni Engagement and Strategic Events, leads a comprehensive effort focused on hybrid events strategy, project management, and events execution in support of the Medical & Healthcare Advancement team in order to strengthen donor and alumni engagement, stewardship, and advance philanthropy for Dartmouth Health and the Geisel School of Medicine. Oversees a department-wide hybrid events program and budget, supervises the Associate Director of Engagement Events and the Events Coordinator, and directs the planning and production of more than 100 events annually. Serves as a leader and partner with colleagues across Dartmouth College and its graduate schools and the Dartmouth Health system in order to leverage events to increase engagement of Dartmouth College and Dartmouth Health audiences.
Description
Required Qualifications - Education and Yrs Exp
Bachelors plus 6 or more years' experience or combination of education and experience
Required Qualifications - Skills, Knowledge and Abilities
Skills & Knowledge
- Excellent organizational skills, with proven ability to manage multiple priorities and meet deadlines in a fast-paced work environment.
- Strong data management skills.
- Proficiency in zoom, WebEx and other digital meeting and event tools.
- Familiarity with Raiser’s Edge or comparable CRM software.
- Proficiency in Microsoft Office applications.
- Accuracy and attention to detail.
- Strong interpersonal and customer service skills; ability to professionally represent Geisel and Dartmouth Health.
- Proven ability to collaborate effectively with others.
- Calm under pressure, with demonstrated judgement and problem solving skills.
- Ability to lift and carry event supplies.
- Ability to handle confidential or sensitive information with discretion.
- Brings a sense of humor and can-do attitude to the workplace.
- Commitment to diversity and to serving the needs of a diverse community.
- Ability to work evenings and weekends to oversee events.
- Must be willing and able to travel.
Preferred Qualifications
- 5-10 years’ experience in advancement event coordination and/or related experience preferred.
- Prior work in a higher ed or health care setting preferred.
Proficiency in executing effective hybrid and digital events.
Department Contact for Cover Letter and Title
Amanda Bassett, Director of Alumni Engagement and Strategic Events
Talent Acquisition Consultant
Matt Browne
Equal Opportunity Employer
Dartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.
Background Check
Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.
Special Instructions to Applicants
All Dartmouth College employees, whether working on-site or remotely, are required to be up to date with vaccination against COVID-19 (or to have received an approved exemption from vaccination through the Office of Institutional Diversity and Equity). Please visit https://dartgo.org/vaxpolicy for details. Compliance with this requirement is a condition of employment. Failure to meet this condition of employment may result in Dartmouth in its sole discretion delaying your start date or rescinding its offer of employment.
Key Accountabilities
Description
Program Leadership
- Informed by institutional goals and fundraising priorities, leads the Medical Healthcare Advancement hybrid engagement events strategy and planning to strengthen engagement of donor and alumni audiences, advance cultivation and stewardship, and inspire giving to Geisel School of Medicine and Dartmouth Health.
- Directs the planning, execution, evaluation, and follow-up for all engagement events, ensuring a level of professionalism and quality that enhances the reputation of Geisel and Dartmouth Health among constituents.
- Develops and manages office-wide events budget ensuring that the allocation of budget and human resources reflects overall strategic priorities of the office.
- Partners with multi-disciplinary teams and leads internal and cross-departmental working groups to accomplish strategic program goals.
- Establishes and maintains professional working relationships with institutional leaders and their teams.
- Ensures that leadership participation in development and alumni events is strategic and productive.
- Leads coordination with College partners seeking participation by the Dean and the CEO in advancement events.
- Establishes and maintains strong working relationships with events colleagues across the College, its professional schools, and Dartmouth Health. Serves as the office’s primary liaison with the Dartmouth College Advancement Events office. Works with College partners to ensure strategic engagement of Geisel audiences at College events and to engage Dartmouth alumni in health professions in Geisel events.
- Monitors trends and best practices in virtual, hybrid, and in-person engagement events in order to capitalize on the value of events as part of broader engagement strategy.
Percentage Of Time
50
Description
Planning and management
- Develops and partners with internal colleagues in formulating strategy and identifying target audiences for proposed events and in defining measures of success.
- Directs staff and financial resources to ensure all aspects of each event have the support needed to flawlessly execute and deliver on agreed-upon objectives.
- Works with event stakeholders, communications colleagues, and presenters to ensure program content meets event objectives.
- Collaborates with Communications colleagues to ensure event messaging, visual design, and collateral support event objectives and are appropriate for target audiences.
- Directs the development of invitation lists in accordance with event strategies and target audiences.
- Leads, establishes, and incorporates industry best practices for event data management and metrics.
- Leads the timely preparation of leadership event briefings.
- Responsible for appropriate staffing of events to ensure smooth and professional execution.
- Leads post-event evaluation to assess success in meeting event goals and to inform future event planning. Oversees implementation of post-event communication with attendees and non-attendee groups.
- Develops and maintains professional working relationships with vendors and venue staff, including facilities staff across D-H, Geisel, and the College.
- Stays abreast of relevant College, Dartmouth Health, and regulatory permitting requirements and alcohol policies, ensuring compliance with these for all events sponsored by this office.
Percentage Of Time
30
Description
Supervision
- Recruits, hires, trains, and supervises the Associate Director of Engagement Events and the Engagement Events Coordinator.
- Ensures the Engagement Event’s team possess excellent analytical, organizational, interpersonal, oral, and written communication skills.
- Establishes and maintains a dynamic team that is known for their high-level of attention to detail and active listening skills.
- Develops institutional best practices and tools that can better support and enhance other special events across Geisel and Dartmouth Health.
- Establishes, maintains, and reports out on annual performance metrics for events and staff.
Percentage Of Time
20
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Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
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Performs other duties as assigned.
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