Office administrator

Description

This is an exciting opportunity to work for one of the top law firms in the U.S.! Davis Wright Tremaine LLP is looking for a Seattle & Bellevue Office Administrator to join our team in our Seattle or Bellevue offices.

This is a hybrid position and requires the Office Administrator to be in the office at least 3 days per week

The Office Administrator manages and oversees daily operations of the Seattle & Bellevue offices with 226 attorneys and 358 professional staff.

This position will have the opportunity to have a significant impact on the organization for a professional dedicated to providing top-notch service as well as building and maintaining a diverse environment in which lawyers, paralegals and professional staff can thrive.

This position is a blend of direct staff supervision for 81 professional staff and management of operations, administration, facilities, events, and hospitality and requires the ability to quickly adapt to evolving priorities and demands.

The Office Administrator should demonstrate exceptional energy, commitment to service excellence, and leadership in managing and growing a team of diverse support staff professionals.

At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion.

DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.

On a typical day you will :

• Manage all office operational functions including delivery of support services by Managers, Legal Assistants (secretarial), Concierge Staff and Office Services (reception, mail, document reproduction and hospitality)
• Supervise all administrative areas, provide professional staff with ongoing guidance, direction, and feedback to ensure a productive, professional, and motivated team
• Analyze operations and identify areas for process improvement and manage process improvement projects. Develop documentation to support long term operational consistency and resilience.

Determine need for restructuring or changes in work reallocation to properly support clients, attorneys, staff and the culture of excellence.

Ensure consistency of workflow, timeliness of projects, and the most economical and efficient use of resources available for completion of work

Coordinate and oversee on-the-ground Human Resources functions including participating in the interviewing and hiring of professional staff, conducting new hire orientation, conducting bi-annual performance reviews, managing employee relations, salary adjustments, discipline, and separation from employment, and performing other duties as needed;

liaise and report in real-time to Human Resources team on employment performance issues

• Assist in budget preparation and forecasting, including salary budget and increases. Monitor and manage office budget throughout the year, including controlling expenses appropriately and performing periodic variance analysis
• Work with team to plan and assist with regular client, partner / C-Suite, and officewide events
• Oversee facility maintenance; serve as liaison with local property management and working with building personnel and appropriate internal contacts
• Coordinate with firm-wide and global administrative operations team and work on projects and initiatives which enhance service delivery firmwide
• Anticipate and facilitate Seattle & Bellevue office contributions to the firmwide strategic plan

Support to Office Partners-In-Charge

• Work closely with Partners-in-Charge in planning and execution of office-related initiatives, programs, and meetings involving attorneys and staff
• Seek opportunities to reduce the administrative load on the Partners-in-Charge by providing quick, concise, and accurate information while also anticipating their needs
• Collaborate with Partners-in-Charge regarding resolution of issues involving attorneys and staff
• Provide support with attorney programs or initiatives as requested
• Collaborate with Partners-in-Charge and participate in activities aimed at elevating the office's profile and brand and enhances and supports the office and firm culture

Join us if you have :

10 years of leadership experience with staff supervision and management responsibilities within the professional services industry;

large law firm experience preferred

• College degree preferred, preferably in management, business, organization development or Human Resources
• Highly professional and organized with a strong hands-on customer service orientation
• Business acumen must include uncompromising integrity, sound leadership experience, and the ability to effectively manage change
• Willingness and ability to adapt one's management and communication styles based on the situation and audience
• Excellent emotional intelligence, interpersonal and communication skills (oral and written), professional demeanor, and presentation
• Commitment to diversity, equity and inclusion among all internal and external stakeholders of the office
• Analytical with strong problem-solving and decision-making skills, takes initiative and uses good judgment, excellent listening and follow-up skills
• Proven success in working well, being influential, and communicating effectively with senior leadership and staff, including presenting ideas in a clear, succinct manner
• Highly motivated with the ability to manage multiple priorities, deliver on-time work products, and move projects along with minimal prompts
• Adapt to a fast-paced, high-pressure environment to achieve business goals and objectives
• Strong attention to detail
• Experience with use of technology tools (e.g. Document management systems, MS Teams, invoice management systems) for management of workflow, communication, and collaboration

Who We Are

At DWT, client service means having empathy for each client's and each lawyer's work and personal pressures, business objectives, and legal needs;

anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.

What's in it For You?

DWT offers competitive compensation in addition to ample benefits including but not limited to :

• Choice of health and vision insurance plans
• 2 paid volunteer days for qualifying community service work
• Dental plan
• Fertility and adoption benefit
• Paid sabbatical after 13 years of service
• Tuition reimbursement
• Commuter benefits
• Retirement contribution

This job description intends to describe the general nature and level of work being performed by individuals assigned to this position.

It is not intended to include all duties and responsibilities.

Washington State

The annualized salary range for this position in Washington is $182,000 to $220,000. Actual pay will be adjusted based on the candidate's education, training, experience and other job-related factors permitted by law.

Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, 11 paid holidays each year and an employee assistance program.

For full-time employees, the initial vacation benefit is 15 days per year and 11 days of sick leave per year, accrued bi-weekly.

Additional voluntary programs include : voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance.

Commuter and Transit programs are also available.

Diversity, equity, and inclusion are part of the fabric of Davis Wright Tremaine - central to who we are and what we do. Our vision is to foster a culture where all talented individuals - including those who are from traditionally underrepresented communities in the legal profession - can have, and can see, a path to success.

We embed DEI throughout our law firm with our four-pillar framework : Community, Growth, Education, and Engagement. We invite you to learn more about our commitment to DEI at https : / / www.

dwt.com / about / diversity-equity-and-inclusion .

Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons.

If you need to request accommodation during the application or recruiting process, please email humanresources confidential@dwt.com .

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Last updated : 2024-06-28

Salary : $182,000 - $220,000