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REPORTS TO: Deputy Director of Federal Compliance APPROVAL DATE: 15 JUL 2021

Director of Federal Compliance

DEPARTMENT: Corporate Administration APPROVED BY: D. Smith

POSITION SUMMARY:

Provide administrative support to the Deputy Director and Director of Federal Compliance ensuring day to day administrative tasks are completed in a timely manner.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:

• Independently perform a wide range of complex duties under general guidance from manager/supervisor.
• Provide administrative and executive support to an individual, team, department or another group.
• Prepare complex detailed administrative, clerical, research and project tasks.
• Routes and responds to non-routine correspondence and assembles highly confidential and sensitive information.
• Schedules and organizes complex activities such as meetings, travel, conferences and department activities.
• Prepare and maintain SBA compliance documentation.
• Maintain federal database for contractors (SAM).
• Maintains and supports company records management and data (State Filings).
• Provides support for administrative systems, prepares reports, charts, budgets and other presentation materials.
• Prepares complex general correspondence; proofreads copy for spelling, grammar and layout; responsible for accuracy and clarity of final copy.
• Organize and prioritize large volumes of information.
• Create and maintains database spreadsheets as requested.
• Filing, copying and scanning.
• Other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• Proficient in MS Windows®, MS Project®, MS Office® (package), and Adobe® software.
• Must have excellent Microsoft Word and Excel skillset. Mandatory requirement.
• Highly attentive to professional details including style, grammar, and document formatting.
• Minimum of 6 years of previous administrative experience required.
• Familiarity with standard concepts, practices and procedures required.
• May direct and lead the work of others.
• Proven ability to learn quickly and work in a fast-paced team environment.
• Excellent written and verbal communication skills.
• Creative thinker, with a desire and ability to seek opportunities for continuous improvement.
• An uncompromising commitment to quality and rapid learning cycles.
• Proven ability to collect relevant information regarding a topic, review that information, and interpret after analysis of information, then report said research.

EDUCATION:

• High School diploma (or equivalent).
• Associate’s Degree preferred.

WORKING CONDITIONS:

The working conditions described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DISCLAIMERS:

The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

The job description is subject to possible modification to reasonably accommodate disabled individuals. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

The job requirements represent the minimum level of knowledge, skills, and/or abilities. To perform this job successfully, the employee must possess the abilities to perform each duty proficiently. Continued employment remains on an “at-will” basis.

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Employee’s Signature Date

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Print Name

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Manager’s Signature