What are the responsibilities and job description for the Administrative Assistant position at Dean Mead?
For over 40 years, Dean Mead has been providing exceptional legal services to businesses and individuals across Florida. Dean Mead is seeking a full-time Administrative Assistant, based out of our Viera office.
This position offers excellent growth opportunities for the aspiring professional looking to develop their career in the legal field. The ideal candidate will be self-motivated and excited to work in a team environment.
Duties and Responsibilities:
- Conduct front office reception duties, including answering and directing phone calls and greeting in-person visitors.
- Complete a wide variety of office services tasks, including scanning, faxing, copying, filing, and processing mail.
- Make external runs on behalf of the firm using personal vehicle (mileage reimbursed).
- Maintain conference room calendar and availability, ensuring that rooms are equipped with appropriate supplies and coordinating technology needs with the Firm’s Information Technology personnel.
- Make arrangements for catering of office events, including set up and clean up.
- Maintain kitchens and supply rooms, including inventorying supplies.
- Field facilities service requests, including follow up when necessary.
- Other administrative tasks, as assigned by Office Administrator.
Qualifications:
To perform this job successfully, an individual must be able to perform the Duties and Responsibilities above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please contact Dean Mead Human Resources.
Other Skills and Abilities:
- Desire to work in a fast-paced environment.
- A true team player.
- Highly detail oriented and organized.
- Ability to multi-task and handle shifting priorities.
Education and Experience:
- Minimum high school diploma or GED (Required).
- Minimum of 2 years’ relevant administrative experience (Required), in a legal setting (Preferred).
- Proficient in Microsoft Office Suite and PDF (Required).
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 30 pounds at times.
Work Environment:
- This position reports to work in-person at our downtown Orlando office.
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Dean Mead provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Job Type: Full-time
Pay: From $15.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Viera, FL 32940: Reliably commute or planning to relocate before starting work (Required)
Education:
- High school or equivalent (Required)
Experience:
- Administrative Assistant: 2 years (Preferred)
Work Location: One location
Salary : $15 - $0
