What are the responsibilities and job description for the Administrative Assistant position at Decision Technologies Inc?
Work for a dynamic company specializing in technical support services and engineering consultancy. Decision Technologies, Inc. has extensive experience developing RF Systems and Missile Sensors, production transition, quality and reliability assessment, test and evaluation, and logistics support. We match our capabilities to the needs of our customers. Join an experienced team that provides exceptional support and leadership in our core competencies.
Decision Technologies offers employees a competitive salary and benefits package, 401K, Flexible Spending Accounts, and Short and Long-Term Disability. As a growing company, we provide advancement opportunities and Tuition Reimbursement.
We are seeking a qualified Administrative Assistant in Virginia Beach, VA.
YOU MUST HAVE AN ACTIVE DOD SECRET CLEARANCE or the ability to obtain one.
Position Description:
Provide administrative support for the Program Manager of the Surveillance Radar In-Service Engineering and Logistics support contract.
Responsibilities and Duties:
- Provide direct support to the Program Manager for office activities, schedules, meetings, products, and services.
- Provide office support functions, interfacing with maintenance personnel for minor repairs and ensuring office supplies are properly stocked at all times.
- Prepare and coordinate preparations for customer meetings and program reviews including production/distribution of presentations/briefs. Coordinate and collect presentation inputs and prepare the Program Review PowerPoint briefs. Perform the same for Monthly and Quarterly Status Reports in MS Word format.
- Perform as travel request coordinator, tracking travel for technicians, logisticians, and others. For all travel, send travel requests to the government Contracting Officers Representative (COR) and ensure timely submission and approval. Coordinate with travelers and assist with travel changes as needed.
- Provide support for procurement actions, executing purchases as needed. Serve as backup to the lead purchasing administrator during their leave and absences.
- Perform charge number setup and allocations in Costpoint in direct support of the Contract Financial Manager.
- Assist with office administration, performing functions such as visitor control for interviews, VIP, and guests for office visits. Ensure all sign the visitor log and distribute badges as needed. Support the Security Officer with administrative support as needed.
- Generate and maintain documentation, presentations and spreadsheets as required to support program activities.
Required Qualifications and Skills:
- Practical experience providing administrative support in a team environment.
- Experience developing and maintaining team schedules and providing resource management.
- Experience planning, scheduling preparing for program reviews and meetings.
- Experience tracking travel (JTR experience a plus)
- Experience with funds management, reporting on financial status, and projecting resource requirements.
- Interpersonal and communication (oral and written) skills.
- Personal Computer skills (competent with MS Office applications).
Other Requirements:
- High School Diploma
- SECRET Security Clearance (or the ability to obtain a SECRET clearance)
- 4 years relative work experience.
Desired Qualifications and Skills:
- Experience collecting inputs from technical and non-technical personnel for weekly, monthly reports and program reviews, assembling the electronic reports/briefs for manager review, preparing final hardcopies.
- Experience working on a Navy technical support contract.
- Advanced skills with Microsoft Office PowerPoint, Word, Excel
- Four years of customer service/administrative experience
Travel Requirements:
- Limited travel requirements (<15%)
Decision Technologies, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
