Executive Administrator/Office Manager

Come join Deepwatch’s team of world-class cybersecurity professionals and the brightest minds in the industry. If you're ready to challenge yourself with work that matters, then this is the place for you. We're redefining cybersecurity as one of the fastest growing companies in the U.S. – and we have a blast doing it!

Who We Are

Deepwatch is the leader in managed security services, protecting organizations from ever-increasing cyber threats 24/7/365. Powered by Deepwatch’s cloud-based security operations platform, Deepwatch provides the industry’s fastest, most comprehensive detection and automated response to cyber threats together with tailored guidance from dedicated experts to mitigate risk and measurably improve security posture. Hundreds of organizations, from Fortune 100 to mid-sized enterprises, trust Deepwatch to protect their business.

Our core values drive everything we do at Deepwatch, including our approach to tackling tough cyber challenges. We seek out tenacious individuals who are passionate about solving complex problems and protecting our customers. At Deepwatch, every decision, process, and hire is made with a focus on improving our cybersecurity solutions and delivering an exceptional experience for our customers. By embracing our values, we create a culture of excellence that is dedicated to empowering our team members to explore their potential, expand their skill sets, and achieve their career aspirations, which is supported by our unique annual professional development benefit.

Deepwatch recognition includes:

• 2023, 2022 and 2021 Great Place to Work® Certified
• 2023 and 2022 Forbes America’s Best Startup Employers
• 2023 and 2022 Fortress Cybersecurity Award
• 2023 $180M Series C investment from Springcoast Capital Partners, Splunk Ventures, and Vista Credit Partners of Vista Equity Partners
• 2022 Cigna Healthy Workforce Silver Designation
• 2022 Cybersecurity Excellence Award for MDR
  
  

Executive Administrator / Office Manager

Location: Tampa, FL (on-site)

Job Summary:

The Executive Administrator & Office Manager will play a pivotal role in ensuring the smooth operation of the Tampa HQ office and providing high-level administrative support to the CEO and Executive Leadership Team. This role requires excellent organizational skills, the ability to multitask and strong interpersonal skills to effectively interact with internal and external stakeholders. This role will partner with business leaders to own key administrative functions and drive them to the next level of efficiency and effectiveness.

In this role you’ll get to:

Executive Support:

• Provide comprehensive administrative support to the CEO and ELT, including calendar management, meeting coordination, and travel arrangements
• Screen and manage the CEO's emails and communications, often responding on their behalf
• Prepare and edit correspondence, communications, presentations and other documents as needed
• Conduct research, compile data, pull insights & develop reporting for CEO & ELT
• Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items
• Facilitate and support CEO/ELT workshops & projects
• Put together board decks
• Act as a point of contact between the CEO and other team members, ensuring effective communication and dissemination of information
• Handle confidential information with discretion
• Assist in the development and implementation of strategic initiatives
• Identify and address issues proactively to ensure smooth operations
  
  

Operational Support:

• Oversee the day-to-day operations of the Tampa HQ office, ensuring a well-organized and efficient work environment
• Assist in the planning and execution of various projects, often involving cross-departmental coordination
• Perform general office duties such as ordering supplies, managing records, answering phones, greeting visitors, scheduling meetings & booking travel
• Organize corporate events, conferences, and other high-profile gatherings including scheduling, catering and equipment set up
• Assist in onboarding/offboarding office set up
• Coordinate office maintenance and repairs, liaising with building management as necessary
• Contribute to process improvements and initiatives to enhance office efficiency and effectiveness
  
  

To be successful in this role you’ll need to:

• Have a Bachelor’s degree in Business Administration, Management, or equivalent work experience
• Demonstrate experience in executive administrative support and office management supporting CEO/ELT team members
• Be proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Suite and other relevant software
• Demonstrate organizational and time-management skills with a keen attention to detail and the ability to work effectively under pressure
• Have superior communication and interpersonal skills with the ability to accommodate varying work styles and perspectives of diverse individuals and groups
• Manage multiple priorities and work independently with minimal supervision
• Display a high level of integrity & professionalism while handling confidential information with discretion
• Present a professional demeanor and a positive, proactive attitude
  
  

The anticipated salary range for this role is $75,000 - $90,000 stock options & benefits. Actual compensation may vary from posted hiring range based upon geographic location, work experience, education, and/or skill level.

What We Offer:

Deepwatch is excited to provide benefits designed to support team members and their families. Including:

• Medical, dental, vision, and disability insurance
• Flexible Time Off (FTO), 9 company holidays, sick leave and 8-Weeks Paid Parental Leave
• Unique professional development benefits, starting at $3,000 annually
• Wellness contests and monthly educational programs
• 401(K) retirement program with employer match
• Learn more here: Deepwatch Benefits
  
  

We know the confidence gap and imposter syndrome can get in the way of meeting spectacular candidates, so please don’t hesitate to apply — we’d love to hear from you. Please review our DEI Statement here.

Deepwatch welcomes and encourages applications from people with disabilities and accommodations are available on request for candidates taking part in all aspects of the selection process. Please inform your recruiter or contact recruiting@deepwatch.com for further information.

All Deepwatch employees are expected to:

• Be interested in and able to work remotely from a home office when not at a corporate office
• Pass a pre-employment background and drug screen in accordance with applicable laws
  
  

Deepwatch is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability status, marital status, sexual orientation, gender identity, genetic information, protected veteran status, or any other characteristic protected by law. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

By submitting your application, you agree that Deepwatch may collect your personal data for recruiting, global organization planning, and related purposes. The Deepwatch Privacy Policy explains what personal information we may process, where we may process your personal information, our purposes for processing your personal information, and the rights you can exercise over Deepwatch’s use of your personal information.