Records Representative

POSITION SUMMARY:

The Records Retention Representative reviews and processes all incoming documents and maintains their accuracy and organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Reads incoming material, verifies accuracy, and sorts and codes according to file system
• Stores material in paper form, or enters information into computerized storage system
• Retrieves materials for qualified personnel upon request
• Searches for and investigates information contained in files, inserts additional data on file records, completes reports, and keeps files current
• Keeps track of borrowed materials and ensures they are returned
• Disposes of obsolete files in accordance with established retirement schedule or legal requirements
• Maintain confidentiality of all records
• Scan and validate quality and accuracy of imaged documents retained in Westlake’s Dealer Center
• Retain and archive contracts, titles, and other documents in a secure environment
• Troubleshoot printers, load and replace toner on various makes and models
• Order office supplies for multiple departments, and delivering material to interoffice departments
• Assist mail clerk with sorting mail for over 80 departments and 1200 personnel
• Communicate needs, production, challenges, and any other business factor affecting production and/or quality

ESSENTIAL KNOWLEDGE, SKILL & LICENSES:

• Accuracy in inventory and record-keeping
• Basic Computer Skills, Microsoft Office Suite, understanding of Excel, MS word, Microsoft Outlook, 10-key exposure
• Ability to multi-task and meet multiple deadlines
• Maintain a professional working relationship with all departments in the File request releasing of documents
• Assist department with various projects and audits
• Understand of Megasys and FileNet system is a plus
• Apply thinking and reasoning to challenges

PHYSICAL DEMANDS:

This position requires the ability to lift 25-50 lbs. on occasion.

EDUCATION AND/OR EXPERIENCE:

• College Degree preferred
• Previous work experience in marketing support environment, finance company or auto industry a plus

BENEFITS:

• Medical, Dental, and Vision benefits
• Life Insurance, Flexible Spending Account
• 401K matching
• Employee Stock Ownership Program in a $14.2 Billion Company, plus company matching
• Wellness Program, Daily Team Exercises
• Metro Tap Card and Metro-link Reimbursement
• Westlake University, Certification Programs
• Career Path Opportunities
• Discounts on Parks, Museums, Movie Tickets, and Attractions
• AT&T Wireless Discounts
• Employee Loan Assistance
• Onsite Yoga, Treadmill Desks
• Annual Flu Shots, Biometric Screenings
• Paid Vacations Days
• Paid Sick days  
• Paid holidays
• HGym
• Rental Car Discounts
• Dell Member Purchase Program

ACKNOWLEDGMENTS:

We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
We are an equal opportunity employer and do not unlawfully discriminate in employment. No question on this application is used for the purpose of limiting or excluding any applicant from consideration for employment on a basis prohibited by local, state, or federal law. Equal access to employment, services, and programs is available to all persons. Those applicants requiring reasonable accommodation to the application and/or interview process should notify a representative of the organization.

Salary : $14 - $0