Grants Manager Specialist

Mission: DeKalb Preparatory Academy is a diverse community where teachers, children, parents, and leaders learn together. Students cultivate knowledge and learn to think critically and act collaboratively and compassionately.

POSITION DESCRIPTION

POSITION TITLE: Grants Management Specialist DEPARTMENT: Finance and Operations

REPORTS TO: Chief Financial Officer

Non-Exempt

General Description

The Grants Management Specialist (GMS) manages grant administration operations for DeKalb Preparatory Academy. It is the responsibility of the GMS to manage grantee contract requirements and performance; draft grant and other contracts; maintain grant records; monitor and report on grant strategy budgets; and ensure compliance with organizational and IRS rules and regulations. The GMS serves as an employee‐at‐will of The DeKalb Preparatory Academy.

Responsibilities

§ Leads the implementation of and ensures adherence to grantmaking workflow processes and procedures

§ Understands IRS requirements for private foundations and ensures compliance with those rules and regulations, including 990PF reporting

§ Participates on strategy teams and supports staff in developing applications, budgets, and contract requirements

§ Manages the administration of the grant cycle from searching, writing, applying, and closing; ensures that grant requirements are met and payments are appropriate

§ Works closely with staff to review applicant and grantee financial reports to perform grant due‐diligence procedures and identify potential concerns

§ Corresponds with applicants and grantees as requested

§ Assists in the development and maintenance of strategy budgets and monitors budget-to-actual activity

§ Generates database and budget reports

§ Serves as backup for other GMS staff

§ Reconciles detailed grant accounting system activity to the general ledger accounts

§ Assists and supports the Finance Team in The DeKalb Preparatory Academy’s annual audit

§ Prepares materials for Board of DeKalb Preparatory Academyees meetings as requested

§ Maintains a grants operations manual

§ Ensures that the grants management database is accurate and meets legal and audit requirements

§ Manages the administration of grant management software and DocuSign, as well as any related technology enhancements and changes

§ Maintains grantee contact database

§ Manages the routing and signature of all contracts processed thru DocuSign, as well as all contracts funded via the grant strategies

§ Processes all grant, matching, and directed contribution payments, as well as certain other contract payments

§ Educates and trains staff on grants management system

§ Manages the Directed and Matching programs; provides reports to staff and Board as needed

§ Maintains a confidential stance regarding foundation and grantee activities

§ Is willing to travel in state and nationally; has access to an automobile for such travel

§ Carries out such other duties as shall be assigned from time to time.

Supervisor Relationship

The person designated to provide supervision of the GMS and from whom the GMS takes direction in all matters relating to carrying out the duties and responsibilities described in this position description is the Vice President & Chief Financial Officer.

Qualifications

The GMS shall be a person who has:

§ A Bachelor’s degree, preferably, with accounting experience or commensurate work experience

§ Extensive familiarity with grants management software and several years of experience with the software and database in a responsible position

§ Demonstrated technology experience, providing administrative support to complex systems as well as overall system implementation management

§ Strong knowledge of and understanding of financial statements of nonprofit organizations and has performed financial due diligence reviews of grantees

§ Advanced experience in database management

§ Experience with Microsoft SharePoint and FLUXX, preferably

§ The ability to maintain a cooperative, supportive and amiable relationship with other members of The DeKalb Preparatory Academy’s staff

§ Understanding of the private foundation legal environment and tax-exempt status, including knowledge of expenditure responsibility requirements and fiscal sponsor vs. fiscal agent

§ Demonstrated fiscal management skills, including budget management, developing and maintaining appropriate internal controls, and grant administration policies and procedures

§ Demonstrated strong communication skills

§ The ability to draft contracts

§ Leadership skills, such as inviting and sustaining the confidence of the Board, staff, and grantees of The DeKalb Preparatory Academy and promoting the credibility of The DeKalb Preparatory Academy in the community at large

§ The ability to maintain a confidential stance with respect to the business and affairs of The DeKalb Preparatory Academy and those with whom it has relationships.

Salary Range

$45,000 – $65,000 annually, depending on experience. The DeKalb Preparatory Academy offers a comprehensive benefits package to qualifying employees.

To Apply

Please submit a detailed letter of interest, résumé, and contact information. An electronic submission .

This position closeson December 20, 2022, at 5 p.m. EST.

The DeKalb Preparatory Academy seeks talented, team‐oriented individuals dedicated to our goal of advancing the education, health, and well‐being of our scholars and stakeholders. Additionally, as an Equal Opportunity Employer, we welcome diverse perspectives and experiences among our staff. For more information, please visit www. DeKalbprepAcademy.org.

Job Type: Full-time

Pay: $45,000.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Education:

• Master's (Required)

Experience:

• Microsoft Office: 3 years (Required)

Work Location: One location

Salary : $45,000 - $65,000