Supply Coordinator - Part Time

Description

Dental Health Associates is looking for a part-time Supply Coordinator to support our Downtown and University Clinics. 

With a robust history dating back to 1969, DHA is a leader in the community as a widely respected dental provider. You can be a vital part of our tradition of excellence. In 1969, a group of five dentists, led by Drs. Daro A. Buchanan and Richard O'Brien, formed Dental Health Associates of Madison, Ltd. (DHA). Both dentists had been single practitioners for 15 years, but saw the need for a unified, complete range of services at a single location. Since DHA's inception as a traditional group dental practice in the late 1960's the concept of a group of dentists joining together provides many benefits for both the patients and the practitioners. As a group, their goal is to provide a comprehensive approach to dental care for their patients. They also realize the benefit of peer review and shared consultation to assure high quality dental care. So while some things have changed over the years, the basic premise remains the same: to provide the best possible dental health care to our patients. We have grown over the years from only performing general dentistry to having specialties--periodontics, endodontics and orthodontics. We have grown from 5 to 31 dentists with auxiliary staffing of over 275. We have seven locations that reflect the geographic distribution of our patients in and around the Madison area.

Position Summary
Perform a variety of technical activities relating to the procurement of goods, materials, supplies and equipment.  Maintain files and records of materials, prices, inventories, and deliveries.  Engage in shipping, receiving, storing and testing materials and products.

Qualifications

Essential Functions and Responsibilities for Dental Supplies:

• Procurement responsibilities include by are not limited to the following supply categories: dental products, uniforms, janitorial, office, laundry, lawn and garden, light bulbs, patient care, and charting.
• Data Entry: Creating PO's, returns and receivers, new equipment, repairs and maintenance, employee and customer sales, and inventory tracking
• Receives, unpacks, inspects, and verify quantity & cost accuracy of supplies, distributes as needed
• Maintains stock and parts area in a neat, clean, and orderly manner. 
• Assist in event set up and management.
• Conducts necessary follow-up and tracking of all purchases, promotional products, returns and free goods.

Typical Physical Demands
Requires periods of standing and sitting.  Requires frequent bending, stooping or stretching.  Requires lifting.  Requires eye-hand coordination and manual dexterity.  Requires the ability to distinguish letters or symbols.  Requires the use of office equipment. Requires normal vision range and the absence of color-blindness. 

Typical Working Conditions
Work is performed in an office environment often in isolated areas of the building.  Continuous phone and computer contact with staff. May include occasional travel to other DHA clinics.

Equipment Used:
Computer, Telephone, Printer/Copiers/Scanners/Fax, Calculator

Job Specifications:
1.High School diploma or equivalent.
2.Dental or clinical setting, a plus.
3.Experience with computer software applications and the ability to learn computer software quickly.
4.Effective verbal and written communication skills in English language.
5.Demonstrated prioritization, problem-solving, organizational skills and detail-oriented.
6.Skilled at multi-tasking and making sound judgments.
7.Ability to maintain confidentiality of sensitive information.
8.Demonstrated ability to remain positive and calm in all circumstances.
9.Ability to work well in a team environment and be capable of building and maintaining positive relationships with internal and external customers.
10.Ability to work independently without constant supervision.

Disclaimer:
The above information on this description has been designed to indicate the general nature and level of work performed by employees in this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.


Dental Health Associates of Madison, LTD is an equal opportunity employer.