Senior Procurement Specialist

DENTON COUNTY TRANSPORTATION AUTHORITY
Lewisville, TX Full Time
POSTED ON 8/23/2022 CLOSED ON 12/19/2022

Job Posting for Senior Procurement Specialist at DENTON COUNTY TRANSPORTATION AUTHORITY

JOB TITLE: Senior Procurement Specialist
DEPARTMENT: Compliance
REPORT TO: Manager of Contracts and Procurement
SALARY GRADE: 104
LAST REVISION DATE: 09/2021
EEO: Professional
FLSA: Exempt, Full-time
SALARY RANGE: DOQ $57,939.00- $72,423.00 annually


PURPOSE OF JOB:

The position is responsible for performing a variety of tasks required for public procurement of goods and services and proper disposal of assets. The tasks are sometimes confidential or complex in nature and must be performed in a manner that ensures the efficient and lawful operation of the Purchasing function and the proper expenditure of public funds including federal funds from Federal Transit Administration (FTA), Federal Emergency Management Agency (FEMA), Environmental Protection Agency (EPA), Federal Highway Administration (FHWA) and various other agencies.


ESSENTIAL FUNCTIONS:
1. Responsible for planning, conducting market research and solicitation processes including development of documents i.e. Request for Bids, Request for Proposals, Request for Qualifications for various procurement types i.e. goods and services, construction, architectural and engineering services, etc.; posting solicitations on an e-procurement system; distributing plans; conducting and/or attending bid openings; conducting pre-proposal and pre-bid conferences in person and virtually, analyzing and documenting vendor responses; preparing and distributing bid tabulations; verification of required bonds, insurance, and other specification requirements, determine the responsibility and responsiveness of vendor responses in accordance with solicitation requirements. Researches, understands, interprets and ensures compliance with local, state and federal law. Responsible for compliance with state and federal regulations and inclusion of the requirements in the solicitation package.
2. Responsible for contract negotiation, development and execution and working in collaboration with legal counsel. Responsible for monitoring and updating insurance certifications to ensure proper insurance is obtained in collaboration with insurance team. Responsible for documenting and maintaining the procurement history for all procurements. Responsible for maintaining a contract database for all current contracts and monitoring contracts for renewal or rebid. Responsibilities include contract administration duties during the term of the contract to ensure compliance.
3. Maintain a comprehensive list of contracts, monitor contract deadlines to ensure accuracy, and coordinate with contract owners for necessary information on renewals or rebids
4. Responsible for reviewing and processing requisitions, ensuring proper documentation is included, issuing purchase orders in compliance with the pricing structure in contracts/agreements and in compliance with local, state and federal statutes.
5. Responds to phone calls and email inquiries regarding solicitations, procurement cards, auctions, purchase orders, DCTA procurement policies, state/federal purchasing requirements or other purchasing information to vendors, general public, and other DCTA departments. Assists with providing responses to open records requests. Provides guidance to departments on procedures and policies.
6. Assists with training of department users of integrated financial system procurement modules and other procurement software applications. Responsible for developing and conducting training related to procurement processes for individuals or the whole agency. Update training materials as required.
7. Assists with maintaining boilerplate documents, forms, certifications, and checklists in compliance with
all regulations and changes as they occur.
8. Researches and resolves vendor issues; assists Accounts Payable and/or user department in solving invoice/ receiver problems; works with vendors, internal department and/or Manager of Contracts and Procurement in researching and solving problems with purchase orders.
9. Responsible for preparing board memo and providing documentation and review for department board memos
10. Responsible for DBE (Disadvantaged Business Enterprise) participation and monitoring. Familiarity and application of the program during the procurement phase and contract administration phase.
11. Administers the Procurement Card program. Assists staff with access to system, procurement card issues, processing of monthly expense reports, approval of new accounts, and closing accounts.
12. Responsible for conducting auctions of surplus items. Duties include working with departments to determine the proper method for disposal, gathering information needed by auctioneer, processing payment information and removal of auctioned items.
13. Meets with potential vendors, attends vendor outreach events, and assists with vendor/DBE outreach for inclusion in the solicitation process.
14. Build effective relationships with key stakeholders internally and with external stakeholders from other agencies and Procurement professionals.
15. Contact suppliers to schedule/expedite deliveries, resolve shortages, address missed or late deliveries, and other service provisions
16. Coordinate vendor reviews with individual contract owners and assist with documentation when necessary
17. Monitor and report funds spent with individual vendors to ensure compliance with procurement policies and assist with contract administration duties to ensure contractor compliance and performance
18. Perform other duties and responsibilities as required.





 

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