Office Specialist

Initial Posting Date: 08/10/2022 Application Deadline: 08/24/2022 Agency: Department of Transportation Salary Range: $2,823 - $4,073 Position Type: Employee Position Title: Office Specialist Job Description: Office Specialist 2 – Office Specialist Oregon Department of Transportation Delivery & Operations Division– Region 5 Highway Maintenance Pendleton The role: Are you an excellent communicator with strong organizational skills? Apply today to join our team in Pendleton as an office specialist! In this role, you will oversee the clerical, administrative and business support activities for the District 12 Office located in Region 5. We encourage people from all backgrounds to apply for our positions and hope you will join us on our path to diversity, equity, and inclusion. We are an agency that embraces social equity through our values, strategic planning, and actions. Leaning into our equity priorities means we continually examine what we do, the impact we have, and our progress toward weaving social equity into who we are. To learn more about our social equity commitments, visit our Social Equity website. Our first application screening is scheduled for 8 a.m. on Wednesday, August 24, 2022. We encourage interested applicants not to delay in applying. If you are a current State of Oregon employee, you must apply through your employee Workday profile. A day in the life: Perform receptionist duties and answer questions from the public, other agencies and internal staff by phone, in person or via email. Schedule meetings and make arrangements for conferences. Gather road and weather information from field crews and distribute to local radio stations. Relay information to ODOT personnel and law enforcement regarding stranded motorists. Maintain accurate employee files. Effectively use radio and email to communicate with other units. Review and process invoices. Assist with time cards, enter data into payroll system. Work is performed in an office environment and may require overtime and occasional travel. Ability to maintain office hours during severe weather or traffic conditions is required. To request a copy of the position description, which includes all duties and working conditions, please email ODOTRecruitment@odot.oregon.gov. What’s in it for you: Work/life balance, 11 paid holidays a year, flexible work schedules, competitive benefits packages and so much more. Click here to learn about working at the Oregon Department of Transportation. Live, work and play in Pendleton, Oregon! Want to know about new job postings? Click here to subscribe for email notifications through GovDelivery! What we need: Two (2) years of general clerical experience, one year of which included typing, word processing, or other experience generating documents; OR An associate's degree; OR Graduation from a private school of business with a certificate AND one (1) year of general clerical experience. What we’d like to see: If you have these qualities, let us know! It’s how we will choose whom to move forward! Note: You do not need to have all of these qualities to be eligible for this position. Microsoft Office Suite programs and Mainframe experience. Experience reviewing, preparing and processing invoices. Customer service experience. Experience handling multi-line telephone systems. How to apply: Before applying, click here to visit our applicant information website to learn more about our process. Complete the following required steps: Attach a resume. Your resume must include dates (MM/YYYY) for each employer. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to attach a document. Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the “what we’d like to see” section above. Your cover letter must be limited to no more than two (2) pages. Please address your cover letter to Paul Howland, Assistant District Manager. Generic cover letters and/or cover letters that do not address the qualities that you have under the “what we’d like to see” section may receive lower scores than those that addressed the desired qualities. If you are an external applicant, you must upload your cover letter in the ‘Resume/CV’ section of the application. Complete questionnaire. Answer the checkbox-style questions before submitting your application. After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are an employee, the tasks will come to your Workday inbox. If you are a veteran, you may receive preference. Click here for more information about veterans’ preference. The task to claim preference will come after the public records request and gender identity questionnaire tasks. Click here for a guide on how to upload your documents. For privacy reasons, please do not attach your DD214/DD215/civil service preference letter to your application or combine it with any other required document attachments. Need help? For questions, call 503-400-5327 or email ODOTRecruitmentSH@odot.oregon.gov. The fine print: This recruitment will remain open until filled. Our first application screening is scheduled for 8 a.m. on Wednesday, 08/24/2022, but we may close the announcement at any time after this date when we have received an adequate number of applications. We cannot guarantee that we will consider applications received after this screening date. We encourage interested applicants not to delay in applying. We may also use other factors to help us decide who will move forward, such as transferable skills, experience, education, and alignment with ODOT values. We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer. Don’t attach extra documents. We will only look at documents that we ask for. We may use this recruitment to fill multiple or future vacancies. We will conduct name-based criminal background checks on final candidates, including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position. You will be represented by the Service Employees International Union (SEIU). Human Resources/Recruitment, MS12 355 Capitol St NE Salem OR 97301-3871 Fax 503-986-3895 ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1. #LI-POST