Operations Assistant

Description

Devine Millimet, one of Northern New England’s largest law firms, is seeking an experienced Operations Assistant for our Manchester, NH location. The Operations Assistant provides high level administration support and completes project based tasks to assist with the smooth operation of the firm. The ideal individual will have the ability to exercise good judgment in a diversity of situations, and be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. 

SPECIFIC RESPONSIBLITIES

• Performs clerical duties including typing, filing, data entry, scheduling and mailings

• Participates on the Event Committee and assists with event planning, including holiday gift preparation and distribution. 

• Participates on the Safety Committee by recording minutes, organizes meetings and attends

• Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment

• Supports the Director of Administration with various operational tasks for the firm, some of which are time sensitive and confidential

• Assist the Marketing department, including managing the marketing budget report, check requests, weekly newsletter and assist with preparation for seminars/events 

• Assist the Human Resources department with preparation for new hires, file maintenance and various projects. 

• Serve as the receptionist during breaks and vacations, which entails greeting visitors, answering phones, directing calls, and taking messages

• Excellent verbal and written communication skills

• Ability to take direction, ask questions and see projects through to completion

• Proficient in Microsoft Office Suite or related software

• Excellent organizational skills and attention to detail

• Excellent time management skills with a proven ability to meet deadlines

• Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the firm

• Manage a large, diverse workload and prioritize tasks in a fast-paced environment.

• Ability to work independently

Devine Millimet offers competitive salaries, growth opportunities, and a comprehensive benefits package.  

Since our founding in 1947, we have been about service – service to our clients, service to our community, service to each other, and service to our profession.  

If you are as passionate about service as we are, we invite you to apply directly. We are an equal opportunity employer.

Requirements

• Associate’s degree
• Five to seven years of experience in an administrative role