Finance and Operations Manager (USAID/Zambia)

DevTech Systems, Inc. (DevTech) is an international consulting firm dedicated to development, with 35 years of experience providing advisory services and technical assistance to government, private sector, and civil society stakeholders in more than 100 countries. DevTech core practice areas include: Economic and Data analysis, Monitoring and Evaluation, Education and Youth Development, Gender and Inclusive Development, and Public Financial Management.

DevTech is seeking a local Finance and Operations Manager to support the USAID-funded Education Data activity in Zambia. The Finance and Operations Manager will support the Program Manager / Team Lead and Deputy Program Manager in managing all the financial and administrative operations of the project and be responsible for logistical support to the Zambia field office and local subcontractors. S/he will report to the Program Manager/Team Leader, or when absent, the Deputy Program Manager.

The Finance and Operations Manager will support the USAID Education Data activity with the following duties:

Financial

• Implement administrative processes, apply the rules, regulations and procedures of DevTech and USAID
• Manage the procurement process and ensure necessary documentation of sound procurement processes for goods, venues and services in accordance with DevTech and USAID policies and regulations.
• Ensure that assets, inventories, and supplies are reconciled, documented, and replenished in a timely fashion according to DevTech and USAID policies and regulations 
• Prepare and perform calculations for quarterly projections, field expense reports, transfer funds requests, purchase orders, and other necessary documentation in compliance with DevTech and USAID policies
• Ensure timely approval and payment procedures
• Oversee the petty cash disbursement and ensure proper reconciliation and replenishment
• Support travel arrangements, including collecting and processing travel advances and expenses
• Support Team Lead in budget, accounting and finance activities, including the preparation of the monthly expenditure report and quarterly financial projections
• Support Human Resources duties, such as trainings to other staff and local subcontractors on DevTech and USAID financial processes and travel expense reporting
• Coordinate and communicate with Team Lead, Home Office Project Manager, and Home Office Controller

Operational

• Oversee the logistics of the project office, including management and control of logistics for research and evaluation related work
• Assist with scheduling needs, logistics, and branding requirements for meetings, trainings and other events
• Manage logistics for vendor source selection, subcontracts and purchase orders, and timely delivery in accordance with DevTech and USAID policies and procedures
• Solicit input from the Team Lead / Program Manager, Deputy Program Manager and HO Program Manager as appropriate to assist with logistical arrangements and transportation needs related to monitoring and evaluation activities
• Facilitate STTA (short-term technical assistance) travel including organizing logistics related to airport pick-ups, hotel reservations, and the preparation of documents to meet Zambian visa requirements
• Ensure timely delivery of financial reports and documentation to maintain DevTech Systems’ compliance with Government of the Republic of Zambia (GRZ) and outstanding laws, regulations, and policies including but not limited to Patents and Companies Registration Agency (PACRA), Zambia Revenue Authority (ZRA), and any banking requirements
• Support the development and implementation of office security policies, systems and processes

Minimum Qualifications

·        Four year degree in Operations, Business Administration or related field. Masters’ degree preferred

·        5 years’ experience working on logistics, procurement, operations, and financial and administration, with experience supporting multi-million dollar USG/USAID contracts

·        Progressive experience working in the field of operations with knowledge of USAID financial and regulation requirements

·        Knowledge of GRZ laws, regulations and policies pertaining to PACRA, ZRA and operational requirements for foreign companies operating within Zambia.

·        Strong attention to detail to ensure accuracy in all financial reporting  

·        Strong communications and organizational skills to ensure all deliverables are submitted on time and are high-quality

·        Proficiency in the use of Outlook, SharePoint and other Microsoft 365 Suite tools

·        Fluency in spoken and written English

Preferred Qualifications:

·        Fluency in one or more Zambian languages

NOTE: This job posting should not be construed to imply that the requirements are the exclusive standards of the position nor will it be the sole basis for any subsequent employee evaluations. Incumbents will follow any other instructions and perform any other related duties as may be required by their supervisor.

All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, national origin, disability, sexual orientation, protected veteran status, or other status protected by applicable law.