Administrative Coordinator

Job Description

Dewberry is currently seeking a detail-oriented Administrative Coordinator to join our Peoria, IL office.  The Administrative Coordinator will support the Business Unit, Project Managers and overall office with a variety of administrative and project accounting functions in a customer-focused and integrated professional services environment. Typical assignments are diverse and require strong communication and collaboration skills. The Business Unit includes multiple offices and support of functions outside of Peoria will be performed virtually.

Dewberry is a leading, market-facing professional services firm with more than 50 locations and 2,000 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you’re an experienced professional or a new graduate, you’ll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call “Dewberry at Work,” that have inspired our employees to be successful for more than a half-century.

This is an excellent opportunity for an enthusiastic and talented individual to join a team of outstanding professionals.  This position offers potential for professional growth in a great working environment and the opportunity to apply the latest technology to assist our clients in solving their most challenging problems.

Dewberry offers a wide range of other employee benefits, including: 401(k) Profit Sharing Plan, 529 College Savings Plans, Travel Assistance, Tuition Reimbursement, Flexible Spending Accounts and Supplemental Life Insurance for employee, spouse, and children.

In addition, a host of discounted purchase programs are available to all employees.

Responsibilities

Project Accounting Responsibilities:

• Assist with day-to-day financial management of assigned projects – including job/contract set up, coordinating contract review, and job close out
• Assist Project Managers with client invoicing, accounts receivable tracking and collections
• Routinely prepare and distribute financial reports (standardized, monthly, quarterly, and as needed)
• Process subconsultant requisitions/agreements and invoices
• Assist as necessary with inquiries on time entry, expense reporting and other business processes

Administrative Responsibilities:

• Support Business Unit Managers, Project Managers and other professional and technical staff.
• Serve as Event Coordinator for team events, holiday parties, and in-house guest presentations.
• Coordinate on-site and off-site meetings and events.
• Arrange travel and process Business Unit expense requests and supply purchases.
• File and archive both electronic and hard copy project-related documents
• Manage incoming mail, assist with the packaging and coordination of mailing letters, site/hearing notices
• Recommend administrative process improvements and work with Leadership to execute new procedures.

Required Skills & Required Experience

• Associates degree preferred
• Minimum of 3 years of bookkeeping/accounting experience
• Experience working with Engineering or Architectural firm a plus
• Knowledge of project accounting software, such as Deltek Vantagepoint
• Expert level knowledge of Microsoft Office products including MS Word, MS Excel, MS PowerPoint, MS Outlook and Adobe Acrobat required
• Ability to become proficient in company based computer software programs and processes.
• Must have strong mathematical skills for accounting and financial reporting 
• Must be service oriented and flexible with a “can do” attitude
• Must be able to organize and prioritize workload as needed to meet schedules

Don’t meet every single requirement? At Dewberry we are dedicated to building a diverse and inclusive workplace for our employees. So if you’re excited about this role, but your past experience doesn’t align perfectly with every qualification in the position description, we encourage you to apply anyways. You may just be the right candidate for this or other opportunities.

*At this time, Dewberry will not sponsor a new applicant for work authorization.*Dewberry is an Equal Opportunity/ Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation.*Only recipients of an offer of employment from Dewberry, will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry’s background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law.