Administrative Assistant

Cox Automotive Mobility Fleet Services keeps your fleet moving!

Headquartered in Indianapolis, Cox Automotive Mobility Fleet Services (CAMFS) has grown to become one of the largest fleet maintenance companies in the country.

CAMFS is the leading provider of on-site mobile maintenance and repair services nationwide, offering mobile on-site fleet service for light medium, and heavy-duty trucks and trailers. CAMFS also services customers utilizing its 20 nationwide service centers; each offering select services, such as accident repair, paint, refurbishment, and heavy mechanical repair. Supported by a 24/7 in-house call-center, CAMFS provides maintenance scheduled and unscheduled services to fleets anywhere, anytime.

CAMFS, the largest independent fleet maintenance company in the country, is currently hiring a Administrative Assistant As an Administrative Assistant, you will provide a positive impression of the company through courteous and efficient handling of switchboard operations and reception desk; To provide clerical and administrative support to branch personnel.

Duties & Responsibilities:

• Answer and direct incoming, outgoing, and inter-office calls of multi-line phone system in a timely and professional manner. Relay messages promptly as received.
• Answer inquiries and obtain information for the general public (e.g., customers, visitors). Provide information regarding activities conducted at Trudell such as location of departments, offices, and employees within the organization.
• Establish and maintain friendly, yet professional relations with suppliers, customers, and co-workers.
• Balancing of Petty Cash and or Parts/Service cash drawer as needed by location.
• Coordinate restocking of refreshment refrigerator for guests.
• Open, date stamp, and distribute incoming daily correspondence to appropriate mailboxes within guidelines set.
• Collect, bundle, and ready for pickup outgoing mail within guidelines of mail service contract.
• Order and inventory adequate office supplies and forms.
• Provide clerical support within deadlines agreed upon for sales, service, parts departments.
• Rental duties such as interacting with rental customers and obtaining credit applications, printing rental contracts, obtaining insurance certificates, obtaining monthly mileage readings from customers, and rental invoicing.
• Sales duties such as interacting with sales customers, sales invoicing and printing, titling, and licensing.
• Coordinate restocking of refreshment refrigerator for guests.
• Other duties as assigned.

Requirements

• High School Diploma or GED required
• Previous experience working in an office environment with multi-line phone systems.
• Proficient at a basic level with Microsoft Office software, specifically Excel and Word.
• Strong interpersonal skills to develop business relationships at all levels within an organization.
• Excellent time management and self-motivation skills.