Warehouse office coordinator

Warehouse Coordinator-

SHIFT 10:30AM – 7:00PM MONDAY THROUGH FRIDAY

The role of the Warehouse Coordinator is to act as liaison between the warehouse and office. The ideal candidate is detail oriented and good at sorting through data, including returns and issues in the warehouse or with drivers or customers to get down to the source of the issue and to then timely communicate these issues to the office. This will ensure the office’s accounting and credit departments are able to catch gaps before they become potential issues.

RESPONSIBILITIES:

• Prepare shipping documents for truckers.
• Prepare driver envelopes.
• Credit memos.
• Reconcile when drivers return to make sure cases match what is sold and returned cases are accounted for.
• Make sure money and checks collected are accounted for.
• Interact with drivers and customers about issues and get to the root cause of the issue.
• Clean invoices overnight to prepare driver bags.
• Prepare route paperwork for daily settlement.

• Check in drivers daily to ensure all invoices are turned in and DSD, stamps, and case counts are correct. Collecting and recording payments as necessary.
• Accurately settle assigned routes daily.
• Prepare settled paperwork for document scanning daily.
• Fill-in for vacancies within Route Settlement.
• Cross train with other office position for occasional fill-in.
• Other duties and special projects as determined by your direct manager.

REQUIREMENTS:

• High School Diploma or equivalent.

Minimum of 3 years of experience working with DSD (Direct Store Delivery) and distribution practices.

Minimum of 3 years office experience, Proficiency in Microsoft Office Suite, including Excel, Ability to demonstrate a high degree of initiative.

• Excellent verbal/written communication skills.
• Ability to communicate with others at all levels in organizations.
• Strong organizational skills and the ability to multi-task.
• Ability to adapt to changing organizational and operational needs.Must be able to pass all pre-employment screens (including drug, background, and criminal checks).Bilingual (Spanish and English a plus).

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Ludlow, MA: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor's (Preferred)

Experience:

• Microsoft Excel: 2 years (Preferred)
• Administrative experience: 2 years (Preferred)

Work Location: One location