What are the responsibilities and job description for the Junior Meeting Planner - Remote position at Direct Travel?
Junior Meeting Planner - Remote
Position Overview
As a key member of the Meetings & Incentives team, the Junior Meeting Planner will be responsible for assisting and contributing to planning meetings/incentives in an administrative role.
This is preferred as a hybrid role but can be fully remote for the right candidate.
Responsibilities
*
Ensure accurate and timely entering of records and information into database system.
- Create and Manage Website Registration Sites and Databases
- Orchestrate Travel Arrangements for Attendees
- Draft program documents and communication for programs.
- Draft Timelines for meetings and incentives.
- Prepare close out reports as it pertains to our client service requirements.
- Draft Post Con or Meeting History Reports.
- Begin Reconciliation Checklist Coordination.
- Conduct file audit processes/procedures.
- Manage the expense reimbursement process and vendor payment requests.
- With proper training, understand the parameters and limitations associated with PHARMA guidelines.
- Negotiate agreements and terms with vendors for the health of the event budget.
- Demonstrate industry knowledge by contributing effective ideas.
Basic Qualifications
*
College degree preferred
- 1-3 years experience in Meetings & Incentives or hospitality industry.
- Proficient with Windows operation system and variety of software programs
- Excellent written and verbal communication skills
- Time management and organizational skills (Proficient at multitasking)
- High level of detail orientation
- Strong customer service skills
- Excellent leadership skills
- Strong in delegating and quality control management
- Self-motivated and ambitious
- Prior experience working with attendee management systems preferred.
- Demonstrate ability to learn and adapt to changing procedures, methods or processes and assist in teaching others.
Direct Travel is an EOE/AA/Veteran/People with Disabilities employer.
About Direct Travel
Our growing company relies on excellence to deliver on our commitments to our customers. This starts with our employees. Our inclusive culture encourages entrepreneurial spirit empowering employees to build strong, long-lasting relationships with our clients and deliver innovative solutions. Direct Travel is one of the most respected Travel Management Companies in the industry providing our customers with smart consultation, tailored solutions and a true partnership. Our specific focus on the mid-market means our travel experts deliver personalized service to every client.
Additionally, Direct Travel offers full-service performance improvement solutions, including meeting and event management, group incentive travel and individual recognition solutions through its wholly owned subsidiary Creative Group, Inc. An industry leader, Creative Group has been honored with the CMI 25 Award, which recognizes the top 25 most influential meeting and incentive management companies in the US each year since the award’s inception in 2007. The company is headquartered in Schaumburg, Illinois and maintains offices in Detroit, Appleton, San Francisco and Toronto. For more information about Creative Group, please visit www.creativegroupinc.com.
Together we will help our clients Navigate Their Way and Create Truly Moving Experiences. For more information, visit www.dt.com. Follow us on Twitter, YouTube and LinkedIn.
Job Type: Full-time
