Executive Assistant for Advancement

Doane University
Crete, NE Full Time
POSTED ON 7/15/2024 CLOSED ON 8/24/2024

What are the responsibilities and job description for the Executive Assistant for Advancement position at Doane University?

Position Title
Executive Assistant for Advancement

Job Type
Full Time - 12 months

Department
Institutional Advancement

Job Location
Crete, NE (68333)

Position Summary
If you’re a detail-oriented professional with strong organizational and communication skills, Doane University is looking for a skilled Executive Assistant to support the Office of Institutional Advancement on our Crete campus! As the Executive Assistant, you’ll play a crucial role in providing essential administrative support to the Vice President of Institutional Advancement and the Advancement Office, including alumni and development areas.

The Executive Assistant is the first point of contact for visitors, manages phone communications, and handles mail distribution. You will support staff by approving leave requests and coordinating various office tasks such as ordering supplies, maintaining the office calendar, and overseeing the file system. Your responsibilities will also include coordinating meetings for the Board of Trustees, assisting with alumni and advancement activities, and maintaining accurate records in our administrative system.

View the full position description here

FLSA
Hourly (Non-exempt)

Salary
The pay is determined by experience and ranges from $19.50 – $22.50

Minimum Required Qualifications
An associate’s degree plus 3 years of experience working in an administrative assistant/executive assistant role.
  • Excellent interpersonal skills and the ability to work with a variety of constituencies inside and outside the university.
  • Excellent written and verbal communication skills. Ability to compose correspondence with attention to detail and accuracy. High level of proficiency in the use of computer software including Microsoft Office, G-suite, Zoom, spreadsheets, and other Internet applications.
  • Ability to manage multiple priorities with frequent interruption and remain calm under pressure.
  • Demonstrated ability to adapt to changes in the work environment, and manage competing demands and details with frequent changes, delays, or unexpected events.
  • Ability to meet deadlines, prioritize workflow, and work independently in a fast-paced environment with minimal supervision.
  • Work well independently as well as part of a team

Preferred Qualifications

Required Licenses/Certifications

Preferred Licenses/Certifications

Physical/Environmental/Working Conditions

Working Conditions

Travel Required
No

Physical Requirements
Sedentary work

Outdoor Exposure
Primarily exposed to indoor elements

Background Check Required
Yes

Posting Detail Information

Posting Number
STF101

Desired Start Date

Position End Date (if temporary)

Open Date
07/15/2024

Review Start Date

Close Date

Open Until Filled
Yes

Special Instructions to Applicant
We offer competitive paid time off, benefits packages, and professional development opportunities. To support our employees’ educational goals, we offer free tuition for undergraduate programs and discounted tuition for graduate programs at Doane

Quick Link for Direct Access to Posting
https://doane.peopleadmin.com/postings/1871

Salary : $20 - $23

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