Administrative Assistant/Receptionist

Summary: We are seeking a Administrative Assistant to perform various office duties

Location: West Haverstraw, NY 10993

Target Work Schedule: Monday to Friday 9AM to 5:00PM

Target Duration/End Date: December 2023

Description of Roles and Responsibilities:

· Answer phones, take messages, route inquiries to appropriate staff members, and respond to general correspondence and routine collection calls explaining the debt to the caller

· Post checks daily. Create a weekly direct payment report reflecting all activity. Remit all direct payments and reconcile all discrepancies on a weekly basis

· Utilize available resources to locate individuals and/or to obtain credit reports. Retrieve information from internal databases and update electronic files regarding payment schedules, comments, etc.

· Confer with client hospital business office concerning accounts that were referred for collection. Process self-pay letters from lists referred to by the Patient Finance Administrator. Resolve any discrepancies and/or assist the correspondent with payment agreements. Process write-offs, when necessary

· Maintain strict confidentiality in full compliance with federal and state laws and regulations

· Review accounts identified by various databases as having possible incomplete information. Make any necessary changes

· Type legal documents using templates, or from written or oral instruction

· Maintain office equipment. Schedule service as needed. Contact the hospital help desk regarding any issues with hospital systems

· Organize and maintain files

· Perform other duties as assigned

Mandatory/Minimum Qualification, Skills, Experience Requirements:

Associate or Bachelor's degree preferred. And at least two years of relevant experience

Qualification, Skills, Experience Requirements:

· Experience working in a government agency (i.e., local, state, or federal) or as a Contractor of a government agency

· Background in healthcare administration and/or policies

· Must have good time management skills

· Detail-oriented, organized

· Able to catch errors/inconsistent/ incomplete work, proofread work

· Able to manage a large volume of electronic files without commingling files

· Must be able to work quickly and accurately

· Able to follow office policy and procedure

· Able to rename PDF files, drag and drop files in folders, copy and paste files into folders, create folders, edit template emails, double checks work, ask questions when clarification is needed

· Must be proficient in Microsoft Word, Adobe PDF, Microsoft Excel, and Microsoft Outlook

(Resume must stand alone in demonstrating qualifications and experience)

Other Notes:

1. Resume must stand alone in demonstrating qualifications and experience

2. Please take a moment to review the job details, including qualification requirements, location, duration, and pay rate, before you apply

3. Please complete the screening questions for your application or include a cover letter with more information for us and the hiring team to consider

4. We encourage you to complete the Skills Tests to demonstrate your skills

5. Where required, consider submitting proof of licensure with your application

6. Where applicable, consider including samples or examples of your work that demonstrate your capabilities with your application

7. Where relevant, please include your LinkedIn page, at least 3 professional references, a copy of your diploma or other proof of licensure/professional certifications, and your USC / GC / H4 / H1B. We do not accept C2C applicants without this information

8. Your application must have your full legal name and current contact information

9. There may be cases where the hiring team requires two or more professional references with application

10. We partner with companies to offer and deliver projects and solutions to our clients Some positions may be hired through our partners

(Ref#:062JB)

Why work with us:

At Donia, we foster a culture of growth. We recognize that everyone brings unique skills and experiences to their work and that the company is better for such diversity. We encourage you to pursue your interest and grow within the company. We promote from within because we value and reward contributions.

About us:

We are a Business Management Consulting, Staff Augmentation and Workforce Solutions firm.

Our founder is an engineer and seasoned business management consultant. The values of precision, quality, and reliability are embodied in all our work

We aim to delight our clients through the high quality of our service. So much so, that almost all our contracts are through Word of mouth and referrals. Because for over fifteen years, we have worked with Non-profits, City, State, and Federal Agencies – strategizing and putting together specialized teams that can tackle any project

Donia's team of collaborative solution-finders will meet you where you are and build the system that will get you to your goals. Let us know how we can use our Business Consulting and Staff Augmentation and Workforce Solutions expertise to help you

About our Benefits Program

All Donia LLC full-time staff have access to our benefits program. Features include but not limited to:

· Health insurance

· Dental Insurance

· Vision Insurance

· Paid Time Off

· 401(k) Plan

· Disability

· Life insurance

Donia LLC is an equal opportunity employer

Job Types: Full-time, Contract

Pay: $17.00 - $23.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• West Haverstraw, NY 10993: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Did you review and are okay with the job details - including qualification requirements, location (including In-Person as applicable), duration, and pay rate W2?
• Experience working in a government agency (i.e., local, state, or federal) or as a Contractor of a government agency?
• Background in healthcare administration and/or policies?

Work Location: In person

Salary : $17 - $23