What are the responsibilities and job description for the Accounting Compliance Assistant position at Double L Management?
What We're Looking For
Double L Management is seeking a Compliance Assistant to support the Accounting department. We are proud to say that this position has been created due to growth of the company, and we're ready to welcome someone new!
We are looking for someone who scours contracts as if they were bestselling books, is extremely detail-oriented (see previous comment), and a great manager of their own time. Someone who communicates efficiently, effectively, and follows up to ensure tasks are completed correctly and on time. Likely someone who loves puzzles (no? just me?) - ok, if not, then someone who loves the finer details and can spot the needle in a haystack. But really - who doesn't love a good puzzle?
What We Offer
When you interview for a job, it's a two-way street. While you're trying to put your best foot forward, we're doing the same. We are proud to offer an excellent compensation & benefits package including union-equivalent health insurance, dental insurance, VSP, paid time off (including paid parental leave after 1 year of service!), bonus potential, 401k with company contributions, profit sharing, weekly pay, company-paid life and disability insurance, optional employee-paid additional life insurance for employees, their spouses, and children... I could go on, but you probably don't have all day!
We are a growing company that cares about our employees and their families. We offer an un-stuffy office environment where there's never a dull day. We know, it's rare, but we actually like each other and enjoy going to work. (I know, I can't believe it either).
If this appeals to you, please keep reading! If not, no hard feelings.
Responsibilities of the Position
Contract Management
- Responsible for managing and tracking the contract review, approval, and signature process, involving appropriate parties and implementing recommendations as needed.
- Distributes portions of contract to the appropriate team member, requesting needed information/documentation/actions and follows up to ensure accurate completion.
- For example, safety documentation, prevailing wage, CCIP/OCIP, billing info, etc.
- Files fully executed contracts accurately
Project Management/Accounting Job Set Up & Review
- Reviews general job information in Project Management/Accounting software for accuracy.
- Updates job set-ups for job-specific reporting requirements.
- Requests, sends, and saves certificates of insurance.
- Requests and processes job-specific bonds.
- Requests and saves tax exemption certificates.
- Communicates job-specific reporting requirements with appropriate team members.
- Reviews job budget setup for accuracy and follows up with Project Managers.
- Sends updated certificates of insurance to general contractors annually prior to expiration.
Sub-Contract Document Management
- Creates and sends sub-contract packages for signature as requested by Project Manager.
- Ensures job-specific compliance requirements prior to sub-contract creation to ensure sub-contractor has the ability to be in compliance.
- Requests and maintains required sub-contract documentation per original job contract prior to job startup.
- Tracks expiration dates of sub-contractor compliance paperwork and obtains new documentation prior to expiration.
Job Closing Documentation
- Reviews job reports monthly for ability to close and research outstanding issues prior to closing.
- Maintains incentive list for closing jobs.
- Provides Closed Job Metric reports to CFO monthly for review.
Miscellaneous
- Other duties as assigned.
Experience & Skills
- High school diploma or GED required
- 3-5 years of relevant experience preferred
- Proficiency in Microsoft Office (Excel, Outlook, & Word) required. Candidates must be familiar and comfortable working with Excel.
- Experience working with Accounting systems preferred, but not required.
- Excellent written and verbal communication skills with strong attention to detail and organizational skills required.
- Ability to work independently with minimal supervision required.
If you've made it this far, sounds like it's piqued your interest! Or you're very compliance-minded... or, ideally, both! Or you just think I'm funny, in which case, please let me know. No matter your reason, please submit your resume for consideration so we can chat!
