Salary Job Openings

Administrative Assistant - Bid/Engineering Department

Dragados West Bid Office
Costa Mesa, CA Full Time
POSTED ON 4/28/2023 CLOSED ON 6/14/2023

Job Posting for Administrative Assistant - Bid/Engineering Department at Dragados West Bid Office

Essential Duties and Functional Responsibilities

  • Organizing meeting logistics: room scheduling and set-up, catering scheduling and delivery handling, communication updates to attendees
  • Make travel arrangements which include flights, hotel rooms and car rentals.
  • Assists with calling for repairs or replacement on any equipment which is not functioning properly
  • Completes regular inventory checks and replenishes office supplies as needed
  • Supporting Accounting with AP processing
  • Organize and file invoices, receipts, and other paperwork
  • Collate and distribute mail
  • Screening phone calls and routing callers to the appropriate party
  • Greet and assist visitors
  • Other miscellaneous duties to support engineering department.
  • Performs other related duties as required and assigned.

Education and Work Experience

  • High school degree and a minimum of 2 years administrative experience or Bachelors’ degree in Finance, Accounting or Business Administration
  • 2 -3 years of previous relevant work experience in managing an office.
  • Travel coordination
  • Data base administration – learning management software, or other relational data base
  • Knowledge of construction, mining, DOT, OSHA and MSHA experience a plus

Desired Skills & Competencies

  • MS Office Experience: Word / Excel / PowerPoint / Outlook and familiarity with accounting systems
  • Strong organizational skills and very detail oriented.
  • Ability to multi-task and work in high pressure environment.
  • Proactive and solution oriented with a high sense of urgency.
  • Effective oral and written communication skills, excellent interpersonal skills, and a high degree of confidentiality.
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Salary.com Estimation for Administrative Assistant - Bid/Engineering Department in Costa Mesa, CA
$41,289 to $53,078
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