Front Office Manager (2022-2023) [Immediate Start]

Front Office Manager WHO WE ARE At DSST Public Schools, we are proud to be the largest and highest-performing network of public charter schools in Denver and Aurora with 100% of our students having been accepted into college or post secondary programs since our inception in 2004. When you join DSST, you play a part in ensuring ALL students at our 16 schools have access to a transformational and joyful education. We encourage you to visit our website to learn more about why we’ve been selected as the 2018 Broad Prize Winner and as a Denver Post “Top Place to Work”. Not interested right now but might be in the future, or want to learn about other positions? Apply to our Talent Pipeline here to connect with a member of our Talent Team. POSITION: Front Office Manager GRADE LEVEL: Hiring for a high school campus LOCATION: Conservatory Green High School SALARY: 43,517- $48,739 and is commensurate with experience up to 6 years of experience STATUS: Full time, benefits eligible, exempt, in-person position (Denver, CO) START: Immediate. You can view the current School Year Calendar here. KEY ROLES & RESPONSIBILITIES The Office Manager fulfills the operational functions of the school, and is responsible for managing the non-instructional operations tasks and projects at their school under supervision of the School Director and/or Associate School Director. The successful Office Manager uses their resourcefulness, organizational skills and tenacity to manage the following primary responsibilities, while also supporting the academic team. When an Office Assistant is brought on, or in schools that already have an Office Assistant, the Office Manager is also responsible for managing the Assistant and providing feedback on the bi-annual review cycle. Essential Functions: Hospitality Primary coverage of the front desk- greeting and assisting all visitors Answer all phone calls and direct callers to the appropriate place Assure visitor sign in policy is followed Courteously handle all general inquiries Student Enrollment Lifecycle Manage and support all aspects of the student enrollment lifecycle, from student recruitment to commencement/graduation Support admin team with student recruitment Lead processing and tracking of School Choice Applications Lead planning of all new student onboarding (Orientation) and returning student data collection (Registration) annually, including updating all student records and collecting Free and Reduced Lunch forms Monitor and track enrollment changes and support school director in managing enrollment to targets Develop and maintain a positive professional relationship with the DPS Schools of Choice Office Manage contents of all student record folders and ensure records transfers occur when necessary Plan and execute commencement and graduation events Manage transcript creation and requests Finance and Cash Management Manage process for tracking and collecting student fees Manage process for tracking and collecting all field trip, athletic and activity fees Log cash intake and make weekly deposits Manage non instructional supply budget line Manage purchasing and procurement of all school and office supplies and instructional materials Assure all purchases are coded correctly in finance system Attendance Manage a timely attendance process and all parent attendance notifications Assure accuracy and timeliness of attendance taking Manage protocol for student absences and tardiness with admin team Interventions (College Prep, Refocus, Mandatory Tutoring) Manage a process for posting and communicating daily after school interventions Assure accurate notification calls are sent out for interventions daily Communications Support a school communications strategy for effectively communicating with families and students as needed Support a visual culture plan by producing and helping procure posters, graphics, pennants and other visual items Manage school website content in collaboration with admin team Support school admin team with internal (staff) communications needs Student Health Manage relationship with school nurse to ensure compliance with all nursing requirements (immunizations, health forms, medication self-carry and administration) Provide student first aid and tend to ill students; communicate with parents as necessary Maintain first aid supplies and emergency preparedness kits Support nurse in maintaining student health records Communicate important student health information to applicable staff members, such as medical alerts or severe allergies Planning and Event Support Create and maintain a comprehensive school calendar Manage a system to reserve and track availability of school spaces Create and present operations training for all school staff Support field trip planning and logistics Support school wide event planning with admin team and teaching staff DPS Services Coordination Coordinate with DPS Foodservice and Transportation Departments to ensure student needs are met Place and track facilities requests to successful completion with DPS Facility Manager; ensure that school facility is clean, safe and well maintained by working in collaboration with Facilities team *See many of our possible duties here. IDEAL QUALIFICATIONS Proven commitment to and experience with serving students of color, students with disabilities, and/or multilingual students MINIMUM QUALIFICATIONS An unwavering belief that all students can succeed in high school, reach their most ambitious post-secondary goals, and lead exemplary lives Desire to personally professionally grow in their practice of becoming an anti-racist educator Self-awareness, a regular practice of reflection, and a desire to continuously improve Spanish Language Proficiency Required INTERVIEW EXPECTATIONS For most of our positions, we hire on a rolling basis. Therefore, we recommend that you submit your application as soon as possible! You can learn more about what to expect in our interview process here. TOTAL REWARDS At DSST, we know that our people are the greatest asset we have in reaching our mission of eliminating educational inequity. We work hard to build a work culture that allows our staff to not only feel fulfilled by the work they do but also feel supported to live a joyful, healthy life. We want this work to be your life’s work. Check out our website and our benefits page to learn how we deliver on this promise. REFERRAL Know someone who would be a great fit? Refer them here! Anyone can refer a candidate and we offer a $500 referral bonus for every successful referral. EQUAL EMPLOYMENT OPPORTUNITY AND DIVERSITY, EQUITY AND INCLUSION DSST Public Schools is proud to be an Equal Opportunity Employer and does not exclude participation in, deny benefits to or discriminate on the basis of, race, color, religion, National origin, sex (including pregnancy and related conditions, sexual orientation, or gender identity), Age (40 and older), Disability, Genetic information (including employer requests for, or purchase, use, or disclosure of genetic tests, genetic services, or family medical history), retaliation for filing a charge, reasonably opposing discrimination, or participating in a discrimination lawsuit, investigation, or proceeding in admission or access to, or treatment or employment in its programs and activities. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. This position is active and may require standing, walking, bending, kneeling, stooping, and crouching throughout the day. The employee must lift and/or move items up to 30 pounds. The employee must have sufficient hand, arm, and finger dexterity to operate a computer keyboard and other office equipment. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus. DSST Public Schools Overview: DSST Public Schools (DSST) operates a network of tuition-free, open-enrollment public STEM charter schools. DSST schools operate within the Denver Public Schools (DPS) and Aurora Public Schools (APS) districts. Our schools focus on building a community where students and staff are valued for their unique talents. Meaningful relationships are at the core of our model which is why our schools are small enough so that every student is known and valued for their individuality. We have developed systems and structures to ensure our students will be prepared for college, career and life. The student population across the DSST network is 84% students of color and 71% qualify for free and reduced lunch. This year, DSST will serve approximately 6,000 students at fifteen schools on nine campuses across Denver and Aurora. DSST Public Schools employees support each other not only to have fulfilling careers, but more importantly, to lead fulfilling lives that combines deeply meaningful professional work with personal well-being. Our core values are central to our program and to our results. These values are embedded in everything that we do and how we do it, both for our students and our staff. The six DSST core values are: Respect - We appreciate each person and their story through our words, actions, and attitudes. We value their unique perspective and treat others with dignity. Responsibility - We acknowledge that our actions and choices impact ourselves and our community. We take ownership for what we do and how we choose to do it. Integrity - We act and speak with honesty, fairness, and thoughtfulness. We consistently align our words and actions. Courage - We possess the confidence and resolve to take risks, push ourselves, and persevere in the face of pressure, adversity or unfamiliar circumstances. Curiosity - We are eager to learn, questions, and explore. We have a thirst for knowledge, a love of investigation, and a desire to learn about ourselves, our community, and our world. Doing Your Best - We put our best effort into everything we do. We know that individual and collective effort are required for our community to thrive. DSST Public Schools is a network of middle and high schools located in Denver, Colorado. We foster school communities where our students and staff become the best versions of themselves. At the core of our approach are strong and meaningful relationships, fostered in small schools, that ensure every student and staff member is known and valued for their unique contributions. Through this whole child approach, we operate many of the top middle and high schools in the city of Denver. But the true success has been that all our graduating seniors have been accepted into college since the first graduating class in 2004. Join a team that’s making an impact – apply to DSST!