Administrative Assistant

Administrative Assistant

Marlen International (“Marlen”) has been trusted by the world’s leading food brands for over 65 years. Recognized as a global manufacturer of highly engineered food processing equipment and systems, Marlen designs and builds innovative solutions for the food processing industry.

We build strong, long-term relationships with our customers and partners by listening first. They count on us to always do the right thing, and do what we promise we will do, every time. We are proud to say we are more than trustworthy—we are trusted.

This exceptional combination, along with our company's diverse and dedicated team of professionals makes for an exciting and rewarding employment opportunity.

Marlen is currently seeking a full-time Administrative Assistant to join our team in Riverside, Missouri. 

The Administrative Assistant is responsible for providing administrative support.  The incumbent will handle a variety of complex administrative duties that require a detail-oriented person who is self-motivated, a quick learner, and capable of managing multiple tasks.

ESSENTIAL RESPONSIBILITIES:

• Coordinate solution center or sales/customer-related activities including ordering meals, handling of accommodations, distribution of visitor packets, preparation for customer visits, etc.
• Coordinate tradeshow activities and annual sales meetings, including registrations, hotel accommodations, meeting space reservations, certificate of insurance, etc.
• Support engineering with printing and binding of owner’s manuals and preparation of drawing files/packages, and declaration of conformity letters
• Monitor and fulfillment of office/departmental supplies, marketing literature and promotional items
• Assist with charity events and campaigns.
• Prepare and edit correspondence, reports, and presentations
• Receive, sort, and distribute incoming daily mail
• Answer phones and greet guests. 
• Preparation for Marlen training courses (table tents, certificates of completion, lobby welcome board)
• Maintain intranet in conjunction with IT and marketing, including a photo directory and contact list
• Record and distribute meeting minutes
• Coordinate building maintenance with vendors such as facility repairs and cleaning services
• Manage miscellaneous business-critical assignments
• Coordinate all-employee meetings via conferencing service
• Book travel on behalf of others
• Order, stock, and inventory office supplies
• Print business cards for new employees
• Review and approve vendor invoices
• Ensure that anniversary and birthday announcements
• Coordinate and assist with employee activities, event planning/coordination (set up and tear down)
• Assist leadership team with special projects and administrative tasks

POSITION REQUIREMENTS:

• Outlook
• Scheduling
• Microsoft Office programs
• Organizing documents and records using document sharing tools
• Excellent oral and written communication skills and be able to interact in a positive manner with leadership, staff, customers, and other visitors.
• Sound judgment, along with analytical planning and coordination skills.
• Ability to exhibit a high-level of confidentiality.
• Professional, outgoing individual able to learn new things quickly.
• Detail-oriented and have ability to multitask and take initiative.
• College degree or equivalent experience is preferred
• At least two years of relevant experience

Why Join Our Team?

• We offer competitive wages
• Shared company-paid premium health benefits with 401(k)
• Paid holidays and Paid Time Off
• Driven Team Members: We have a cross-functional, collaborative environment, focused on delivering results
• Core Values: Teamwork, Respect, Integrity, Winning Spirit, and Sense of Urgency
• Culture: We are driven by our number one asset our employees, and their successes
• Doing Good: We love to be active members of our community! We have several volunteer opportunities throughout the year.

Marlen International (Marlen) maintains a drug-free workplace and is an equal employment opportunity (EEO) employer that evaluates qualified applicants without regard to race, color, national origin, religion, ancestry, sex (including pregnancy, childbirth and related medical conditions), age, marital status, disability, veteran status, sexual orientation, gender identity or expression, and other characteristics protected by law. The "EEO is the Law" poster is available at: https://www.dol.gov/sites/dolgov/files/ofccp/regs/compliance/posters/pdf/eeopost.pdf. Individuals who need a reasonable accommodation because of a disability for any part of the employment process may contact the Marlen Human Resources Manager to request accommodation. In addition to federal law requirements, Marlen complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Marlen participates in E-Verify.