UC Hastings

ASSOCIATE REGISTRAR

Registrar’s Office

Classification: Level 3 / Class Code 1740 / Exempt / Full-Time / Benefited / Represented / Hybrid (In-person & Remote)

Anticipated Hiring Range: $72,000 - $88,000

ABOUT THE REGISTRAR’S OFFICE
The Registrar’s Office is responsible for maintaining students’ records, grades and transcripts, manage registration, exams and grades, and provide academic-related services, information and student data to various departments within the College with the highest level of integrity and according to FERPA, Federal, state and the College’s regulations. To do so, the office utilizes a variety of software systems including Ellucian Colleague and Self-Service, Entrinsik Informer, ExamSoft, Coursedog, Appointlink, and others. The department employs administrative and professional staff, is supervised by the Registrar who in turn is a direct report to the Provost & Academic Dean of the College.

THE ROLE & RESPONSIBILITIES

The Associate Registrar provides leadership and support in the daily operations of the Registrar's Office, specifically around the use of systems. The Associate Registrar is responsible for identifying and collaborating to implement business and system improvements for the Registrar's Office that will help to streamline the registration and overall student academic processes. This position serves as the functional lead for the Colleague Student Information System responsible for maintaining course catalog, enrollment and degree certifications, registration processes, upgrades and testing, and training of staff.

Typical duties and responsibilities consist of, but are not limited to, the following:

• Assist with core aspects of the Registrar’s Office – registration, exams, grading, degree progress evaluation, bar certification and graduation.
• Use Entrisnik Informer (report software) to provide data and analysis in support of institutional decision-making regarding academic policies.
• Provide vision and leadership in maintaining academic standards that embody the college’s values of equity, fairness, academic excellence, and student success.
• Provide excellent service to our diverse community of students, staff, faculty, and alumni.
• Oversee all aspects of the student registration process, including updating the course inventory, publishing the schedule of classes, and maintaining course enrollment records.
• Calculate and oversee honors and awards.
• Ensure students, staff, and faculty have access to comprehensive information on curriculum, academic policies, and procedures on the college’s website and within the student information system.
• Ensure the integrity and security of student records including the processing of grades, maintenance of course records, certification of student enrollment status, and completion of degrees, in compliance with the Family Educational Rights and Privacy Act (FERPA).
• Serve in an advisory capacity for committees, as needed.
• Other duties as assigned.

REQUIREMENTS
EDUCATION AND EXPERIENCE

• Master's (preferred) or Bachelor’s degree (required)
• At least four years of experience in a Records/Registrar’s Office required.
• Technical experience and understanding of project management at a level sufficient to perform complex and high-level associate registrar tasks.

Knowledge skills & abilities

• Working knowledge of federal, FERPA, and regulations, national trends and best practices (AACRAO and NNLSO guidelines).
• Ability to learn academic regulations, the course catalog, institutional & departmental processes and policies, and explain these to others.
• Skill in project management, analyzing information, situations and procedures to define challenges and opportunities. Ability to formulate solutions proactively with a positivity and openness.
• Ability to contribute to and foster a dynamic, communicative, and collaborative team.
• Understanding of and commitment to diversity, equity, inclusion, and belonging, and to UC Hastings’ Vision, Mission, and Values.
• Ability to compose communication and adjust appropriately based on the audience.
• Experience using Ellucian Colleague in a Records/Registrar’s Office (preferred).
• Excellent interpersonal skills, tact and diplomacy.
• Experience developing strong professional relationships across all areas of an organization.
• Ability to work on multiple priorities in parallel
• Exceptional customer services with a focus on the end user.
• Advanced proficiency in use of Microsoft Word, Excel, Power Point, Outlook, internet.

BENEFITS

Health and Welfare Benefits

• Comprehensive medical, dental and vision insurance coverage
• Flexible Spending Accounts for transportation-related, healthcare and dependent care expenses
• Employee Assistance Program

For your Financial Future

• Life Insurance, Disability Insurance, and Legal Insurance
• University of California Retirement Plan (a defined benefit plan)
• Deferred Compensation Plans/Pre-tax Retirement Savings Programs

For your Work/Life Balance

• Fifteen paid holidays per year
• Generous vacation and sick leave
• Commuter Benefits Program

THE HIRING PROCESS

This position has been designated as “sensitive” and requires a pre-employment background check.

Federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please contact Human Resources if you require a reasonable accommodation to apply for a job. Examples of reasonable accommodation include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

WHAT TO EXPECT

Applicants who meet the position requirements will be competitively evaluated to identify the individuals whose breadth and depth of experience and education most closely relate to the stated requirements and the needs of the College. Depending on the quality and number of the applications received, only the better qualified applicants may be contacted for an interview. The position is open until filled.

The skills listed above are comprehensive, and we understand there are great candidates who possess only a subset of those skills, or who have other important skills. If you match some of these skills, please do not hesitate to apply.

UC Hastings College of the Law is an equal opportunity employer. UC Hastings strives to provide a diverse and inclusive educational environment that fosters cultural awareness, mutual understanding and respect. UC Hastings College of the Law is interested in candidates who will contribute to diversity and equal opportunity in higher education through their teaching. Qualified women and members of underrepresented minority groups are strongly encouraged to apply.