HR Assistant

POSITION SUMMARY

Perform routine clerical and administrative work in answering telephones, making daily reminder calls for candidate interviews, data processing, record keeping, and providing recruiter assistance with updating job boards.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING: Because Eastern Shipbuilding is continually growing to meet the needs of our customers, the essential duties and responsibilities may be different than described.

• Regular attendance at work and the ability to work flexible hours, including overtime, weekends, and holidays.
• Prepare and process records, documents, correspondence, and other materials of a sensitive nature.
• Answer questions in person and by telephone; respond to inquiries from employees, applicants, and the public. When necessary, refer to the appropriate person, office, or department.
• Maintain job boards (ESG Website, really), talent pipelines, and career outsourcing schedules.
• Identify and lead Community outreach programs.
• Assist the Senior Recruiters and other members of the Human Resource Department with various research projects and/or special projects.
• Assist in pre-employment processing and scheduling as needed.
• Maintain a strong, two-way, communication channel between all teams, stakeholders, and leadership.
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

This position has no supervisory responsibilities.

Job Requirements

REQUIREMENTS

Education/Experience: High school diploma or GED equivalent with specialized course work in general office practices such as typing, filing, and bookkeeping, plus one or more years’ experience in an administrative/ clerical position. Previous Human Resources experience desired. An equivalent combination of education and experience may be considered. Bi-lingual English/Spanish is a plus.

Skills: Intermediate level Microsoft Windows, Word, Excel, and Outlook Express. Ability to read and interpret documents such as general business periodicals, professional documents, or governmental regulations. Ability to effectively present information and respond to questions from employees, applicants, and the public. Ability to apply common sense understanding to carry out instructions furnished in written, verbal, or diagram form.

Behavioral Attributes: Integrity, flexibility/adaptability, initiative, interpersonal skills, attention to detail, and multitasking. Maintain the confidential integrity of details pertaining to Eastern Shipbuilding Group.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job.

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, fax machines, and smartphones. While performing the duties of this job, the employee is regularly required to communicate. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those employee encounters while performing the essential functions of this job. The employee may be exposed to the risk of electrical shock. The noise level in the environment is low to moderate, such as in an office environment.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Relocation assistance
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person