Legal Secretary

Eastridge Workforce Solutions is a leading provider of workforce management solutions, dedicated to connecting skilled professionals with rewarding opportunities. We are partnering with a renown law firm with more than 35 years' experience in litigation, in its search for a Legal Secretary in Los Angeles, CA (Century City). The ideal candidate will have a minimum of 5 years experience. If you're ready to take the next step in your career, we encourage you to apply today for immediate consideration.

Responsibilities

• Prepare NMM and Engagement Agreements and forward to Conflicts
• Oversee the file opening process
• Open temp file in iManage and network drive under 1000-001
• Transfer files from temp file to permanent file
• Prepare close matter memo (CMM) once case is over or transferred to another attorney. 
• Work with all departments as necessary to finish the task
• Assist in file transfer process
• Prepare and submit expense reports via matter expert
• Prepare and submit check requisitions and invoices via matter expert
• Approve/deny vendor bills/statements – Veritext – First Legal - Nationwide
• Enter attorney time; edit/spellcheck and run reports as needed
• Some assistants are in charge of attorney inbox, saving emails to file, and reminding/following up re attorneys tasks.
• Working with paralegals and Litigation Support re document productions and eFiling of documents
• Produces legal documents from verbal or written instructions, dictation, shorthand notes, rough drafts, or other materials
• Proofreads and corrects documents for correct grammar, spelling, punctuation and format
• Prepares document shells
• Runs and cleans up TOC and TOA
• Prepares documents for final filing
• Sorts, opens, logs, and distribute incoming mail and facsimiles to attorneys
• Files and serves legal documents with proper courts or tribunals
• Maintain and updates case captions/service lists/hit lists
• Reserves court reporters for hearing and depos
• Formats and drafts pleadings and letter
• Gathers and compiles exhibits for briefs
• Prepares and assembles materials, documents, and exhibits for meetings, court appearances, and hearings
• Knowledge of court rules for formatting of documents as required by each court
• Schedules and arranges meetings and conferences and notifies interested parties
• Arranges travel for attorneys
• Schedules assigned attorneys’ calendar of meetings, conferences and hearings
• Maintains and updates calendars for assigned attorneys to ensure there are no scheduling conflicts
• Calendars events/deadlines by using the Firm’s CompuLaw calendaring system

Qualifications:

• High school diploma or equivalent required; associate's degree or certification in legal studies preferred.
• Proven experience working as a Legal Secretary in a law firm or legal department.
• Proficiency in Microsoft Office Suite and legal software.
• Strong organizational and multitasking skills.
• Ability to work independently and prioritize tasks effectively.

Benefits

• Dental/Health/Vision
• Hybrid schedule
• PTO/Sick

Eastridge Workforce Solutions is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. Please note that Eastridge is unable to provide visa sponsorship to applicants.

Certain clients require Eastridge to perform background checks and Eastridge will consider qualified applicants with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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