Project Manager

The Project Manager (PM) is responsible for all aspects of a project’s development and execution, from the signing of a project contract through close out of the project contract. We term this “Cradle-to-grave” project management. This includes ensuring a project meets its intended goals, that the project follows its contracted scope, schedule, and budget, that we seek to improve on the projects scope, schedule, and budget wherever feasible, and that the project is delivered to the highest standards of professionalism and quality.

The PM is the decision point on all project decisions, working in close collaboration and gaining technical support from the project delivery (design and permitting teams) and construction groups. The PM will work with the projects technical leads to determine the best path for meeting the project’s goals within the defined scope, schedule, and budget. They ensure work plans and timelines are reasonable, documents are submitted on time, work products transition efficiently between function groups, all related tasks are accomplished, and quality outcomes are achieved; solving problems that otherwise might inhibit efficiency, completion, or profitability.

Principal Responsibilities

• Project Development
• Support the Customer Solutions Managers and Technical Solutions Managers through the sales and project development process with timely review of budgets, scopes, schedules, and other requested support items.
• Collaborate with the functional group leads, selecting an appropriate project team for each respective project.

• Project Administration
• Follow established processes for setting up projects within all requisite company systems.
• Lead all contract management tasks related to assigned projects, which include but are not limited to insurance, bonding, change orders, and
• Ensure all files are organized and all project documents are saved in their correct location.
• At the end of the project ensure all project close out activities are coordinated and completed for the project.
• Follow all steps of the internally developed Responsible, Accountable, Consulted, and Informed model (RACI) model for the Project Management process.

• Scope
• Manage the project to the scope determined within the sales contract.
• Ensure the scope is clearly defined and communicated to the project team in all kickoff related activities.
• If there are changes to project scope, drive communications with the client or partner to explain scope changes and pro-actively resolve them.

• Budget
• Work with the accounting team to ensure the project is accurately set up in the appropriate electronic platforms (e.g., Spectrum).
• Review monthly project spend with the Project Accountant to ensure the project is on-budget for each respective task, and holistically.
• If tasks go over or under budget, ensure the overall project is still on budget.
• Lead the development of change orders and ensure all associated costs are budgeted for and updated in the appropriate electronic platforms (e.g., Spectrum).
• When necessary, make projected-cost adjustments and discuss with the accounting team in a timely manner.
• Review and approve all project related AP invoices, expense reports, and credit card charges on a weekly basis.
• Lead the production of monthly AR invoices and review prior to being sent out. During construction, review project spend updates on a monthly basis.
• Any significant changes to the construction budget shall be discussed with the build team immediately to pro-actively mitigate.
• If there are changes to the project budget, drive communications with the client or partner to explain scope changes and pro-actively resolve them.

• Schedule
• Develop, formalize, and finalize the schedule as provided in the project contract. In the absence of a schedule, develop an accurate project schedule for the project, coordinating with functional teams to ensure adequate time is allocated for each task.
• Manage the project to the developed and agreed upon schedule.
• If there are schedule delays for certain project Phases, work with the technical teams to actively resolve them while maintaining the overall project schedule.
• During construction, maintain project schedule through the build, and managing the construction process with the Construction Manager, Site Superintendent, or Foreman.
• Communicate schedule deviations with the client, internal functional teams, and discuss how these can affect budget with the internal financial teams.
• Keep the schedule updated in the appropriate electronic platform the company is using.

• Quality
• Project QA/QC review of all technical documents.
• Ensure all critical project scope issues are appropriately addressed within each project deliverable.
• Ensure QA/QC steps within the Project Management RACI are accurately completed.
• Provide oversight of all critical steps of the project, including site visits during development and construction, and in each monitoring year after construction to ensure the project is performing to the highest standard of professional quality.

• Sustainability
• Work with functional teams to ensure all project decisions maintain the level of sustainability for the project as agreed to in the scope and sales contract.
• If there are changes to the projected sustainability outcomes, drive communications with the client or partner to explain the changes and pro-actively resolve them.

• Communication
• Engage with government inspectors, clients, and property owners to offer updates and resolve problems or
• Lead Project Team meetings, and effectively communicate with the project team to keep all members informed per the PM RACI]

• Client Coordination
• Ensure client peace of mind through excellence in project delivery and regular, concise, and accurate client updates on project progress.
• Proactively explain how we addressed project challenges to the client throughout the project’s delivery.
• Ensure client and partners are delivering the requisite material needed from them to ensure the project maintains schedule.
• Maintain and strengthen relationships with clients by explaining opportunities, providing data and information, and solving

• Additional responsibilities
• Identify and share opportunities for improved practices or operating

Minimum Qualifications

• Must be able to drive collaboration across functional teams and interact well with
• Must maintain a positive and can-do attitude in high stress situations.
• Must have excellent oral and written communication skills.
• Bachelor’s degree: substantial (5 years) relevant experience may be
• Master’s Degree is preferred.
• Basic project financial management experience required.
• Technical experience with tasks from multiple functional teams.
• Five or more years of progressively responsible field experience required; substantial relevant experience may be
• High degree of organization and attention to detail.
• Exceptional time management skills and ability to work successfully on multiple
• Professional demeanor, and good
• Proficiency with office equipment, MS Office Suite, Internet, and
• PMP certification is preferred.

Job Type: Full-time