Staffing Specialist

Ecumen
Austin, MN Full Time
POSTED ON 8/16/2022 CLOSED ON 8/28/2022

What are the responsibilities and job description for the Staffing Specialist position at Ecumen?

Overview

St. Mark’s Living is hiring a Staffing Specialist. St. Mark's Living consists of 73 independent living and assisted living rental apartment homes, as well as 57 nursing home beds, 26 additional residences for seniors requiring memory care services and is located in Austin, Minnesota. St Mark's is an Ecumen managed community.

Ecumen Overview

Ecumen is an industry leader dedicated to advocating for older adults by providing housing choices, compassionate healthcare, and innovative services. For 160 years Ecumen has cared for those in need. Now, as Minnesota’s 8th largest senior living provider, we continue to advocate for those we serve.

 

Join a team where you can make a difference in advancing our mission to serve our older adults, while we commit to creating a place where everyone belongs.

Responsibilities

The Staffing Specialist is primarily responsible for scheduling staff in assigned departments to meet daily staffing requirements.

 

Position Hightlights:

-Full-Time, Monday through Friday, Day shift

-Total Rewards package including Medical, Dental, Vision

-Great retirment plan with generous company match

-Collaborative, Extensive mentoring & training

 

Essential job responsibilities include:

  • Maintains the master employee schedules and produces the bi-weekly staff schedules for assigned departments. Identifies staffing needs to cover vacations, leaves of absence, open positions, and for employees calling in on a daily basis (i.e. employee absences).  Proactively reaches out to employees to find shift coverage as needed.
  • Processes employee requests for time off, schedule exchanges between employees, and other scheduling requests. Refers employees seeking leaves of absence to third party approver (Cigna).
  • Coordinates and tracks required training for all staff, including scheduling of newly hired employees for NEON.
  • Tracks absences and tardiness, and notifies Human Resources when employees are in violation of the Attendance Policy.
  • Maintains and monitors overtime usage, and provides updates of OT usage to appropriate management.
  • Provides scheduling reports to Payroll Coordinator as necessary for bi-weekly payroll processing.
  • Assists human resources with internal posting of positions, placement of external advertising, checking references, conducting background studies, and other recruiting activities as needed.
  • Qualifications

    Staffing Specialist

    Minimum Required Qualifications:

    • Excellent customer service and telephone skills
    • Ability to communicate effectively in both verbal and written formats
    • Computer skills and experience with Microsoft Word and Excel
    • Ability to follow all safety rules, regulations, policies and procedures of the facility including but not limited to: Vulnerable Adult and Abuse Policy, HIPAA, Resident’s Bill of Rights, Universal Precaution, AWAIR, OSHA, Right to know, SDS, ADA, HUD Policy and Procedures, Fair Housing laws and regulations.

    Preferred Qualifications:

    • High School diploma or GED equivalent
    • Prior customer service experience
    • Prior experience working with seniors

    Equal Opportunity Employer

    Ecumen is an Equal Opportunity Employer (EOE).  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, familial status, disability, or status as a protected veteran.    

    Ensuring the safety and well-being of our residents, patients and staff is one of our highest priorities at Ecumen. To ensure we are complying with CMS guidelines, this position requires candidates to be fully vaccinated for COVID-19 or submit for an exemption request prior to starting employment.

    We participate in E-Verify.  

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