HR Administrator

Position Description:

Performs duties to support the various functions of the HR department and ensure compliance with federal, state, and corporate policies. 

Primary Responsibilities:

• Oversee and execute the onboarding process for new hires which may include coordinating new hire orientation, pre-employment testing, file creation, training, conducting E-Verify checks, new hire paperwork, ordering and distributing all necessary items for orientation. 
• Assists the HR department in carrying out day to day activities related to the administration of human resources programs and procedures 

• Creates and replaces employee access cards
• Posts and distributes union benefit packages
• Request Union Probation Extensions
• Collects, opens and distributes HR mail
• Updates employee HR system to include company issued equipment

• Organizes and runs weekly new hire orientation (English – weekly; Spanish – as needed)
• Maintains and files employee documentation and other records relating to personnel/employment files 
• Serves as the primary point of contact and provides support to employees and managers on day to day requests and questions
• Organizes and distributes payroll checks weekly 
• Scans, files and maintains disciplinary records for all employees 
• Advise managers and supervisors about company protocol, ensure the steps in the progressive discipline process      are uniformly followed, and counsel managers on employment issues 
• Executes the procedures to process employee terminations 
• Ensures compliance of work eligibility regulations and required Form I-9 documentation
• Oversee the collection of data that provide details related to department or company performance (i.e. turnover, voluntary and involuntary separation, discipline, etc.) and identify root causes.
• Tracks various HR activity and KPI data
• Prepares various correspondence including but not limited to employment verifications, translation requests, employee communications.
• Facilitates employee separation meetings and ensure accurate and timely documentation
• Coordinates meetings and trainings as requested which may include ordering refreshments/food, company equipment and room reservations 
• Performs other duties as assigned

Supervisory/Management Responsibilities:

• Monitor and process employee attendance records/timecards and PTO in a timely manner
• Coach, counsel, and motivate
• Resolve personnel issues in accordance with company guidelines and policies
• Promote positive communication and constructive feedback through one-on-one sessions
• Participate in the administration of employee performance reviews and employee development

Requirements:

• High School diploma or GED equivalent
• Able to speak, read and write English fluently
• Bilingual Spanish, preferred
• 1 – 3 years HR related work
• 3 – 5 years office administration experience
• Strong communication skills, verbal and written
• Proficient with Microsoft Office programs

Competencies:

• Initiative:  Identifying what needs to be done and doing it before being asked or before the situation requires it. 
• Planning/Organizing:  Able to support the organization by monitoring one’s own work to ensure achievement of desired results.
• Interpersonal Awareness:  Able to notice, interpret and anticipate others’ concerns and feelings, and to communicate this awareness empathetically to others; listens attentively; finds non-threatening ways to approach others about sensitive issues. 
• Customer Focused:  Anticipating and responding to needs and demands of both internal and external customers.
• Detail Oriented:  Thoroughness in accomplishing a task through concern for all the areas involved no matter how small; monitors and checks work or information; and plans and organizes time and resources efficiently.