Quotation Specialist

POSITION SUMMARY:

As a Quotation Specialist, you will play a crucial role in the sales and bidding process of the company. Your main responsibility will be to prepare accurate and competitive quotations for products or services based on customer requirements and company capabilities. You will work closely with the sales, engineering, and procurement teams to ensure that the quotations align with the company's strategic goals and meet customer expectations. Your ability to analyze technical specifications, understand project scopes, and provide pricing estimates will be essential in securing new projects and contracts.

ESSENTIAL JOB FUNCTIONS:

• Research target industries and identify the areas where company’s offerings can be helpful to

them.

• Quotation Preparation: Prepare detailed and accurate quotations for products or services, considering

factors such as materials, labor, overheads, profit margins, and other associated costs.

• Technical Analysis: Collaborate with engineering teams to analyze technical specifications, drawings, and

project scopes to accurately assess the resources required for each project.

• Cost Estimation: Utilize cost estimation tools and methodologies to determine the cost breakdown of each

project component, considering variables such as production processes, materials, labor rates, and

equipment.

• Market Research: Stay updated on industry trends, market prices, and competitor offerings to ensure that

the company's quotations are competitive while maintaining profitability.

• Collaboration: Work closely with the sales team to understand customer requirements and objectives,

ensuring that quotations align with the client's needs and expectations.

• Customization: Tailor quotations to address specific client needs, highlighting value-added features and

benefits that differentiate the company's offerings.

• Documentation: Maintain accurate records of all quotations, pricing details, and communication with

clients, providing a comprehensive overview of the quoting process.

• Review and Approval: Collaborate with management and senior stakeholders to review and approve

quotations before submission to clients.

• Continuous Improvement: Participate in process improvement initiatives to streamline the quotation

process, enhance accuracy, and improve response time.

• Client Communication: Address client inquiries and clarifications regarding quotations, providing timely and

accurate information to support the sales process.

• Perform other duties as assigned.

Required:

• High School Diploma or equivalent
• Strong verbal and written communication skills
• Good organizational skills and attention to detail.
• Proficient with Microsoft Office Suite and/or inventory software to maintain records, input data, and create reports.

Preferred:

• Associate degree
• Blueprint/Drawing reading
• IPC/WHMA 620 Certified or any other IPC training

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls.. The employee is required to stand; walk; sit; and reach with hands and arms. The employee must regularly lift and/or move up to 25 pounds and on occasion, lift or move up to 50 pounds. Specific vision abilities required by this position include close vision, color vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

WORK ENVIRONMENT:

Work is performed indoors in a clean, well-lit, climate-controlled facility. Duties may require standing or sitting for long periods of time.

OTHER:

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.