What are the responsibilities and job description for the Full Charge Bookkeeper position at Elevators Etc.?
Small-to-Mid-Size Business is seeking a qualified Full Charge Bookkeeper to work directly under the President of the company, overseeing $10M in annual revenue. We are a family-owned company with a great working environment with opportunities for growth. We are open to qualified candidates who are willing to learn and advance in their duties.
Job tasks include the following:
QuickBooks Online
- Record financial transactions every day, monitor all transactions and maintain receipts
- Monitor cash levels
- Monthly reconciling of all bank accounts credit card accounts, and petty cash
- Year-end financial review w/ CPA
Accounts Payable
- Analyze current and project future cash flow, then review outstanding payables
- Scan/record invoices in QB, 2-way match all invoices with purchase orders obtained by Chad. Clarify any questionable or non-approved invoice items/prices with Chad.
- Schedule/coordinate payments to vendors and issue/pay corporate credit cards
- Obtain proper information from vendors and subcontractors, such as Form W-9
- Process 1099’s
- Record business loans, maintain files, and make payments accordingly
- Monitor vehicle registration renewals and outstanding loan payments
Accounts Receivable
- Scan/receive check payments in QB
- Monitor customer receivables and perform follow-up on outstanding balances. Identify & address issues with payment delays and create payment plans with customers if necessary or speak with management (Chad & Cole) to possibly credit invoices when necessary.
- Prepare weekly remote bank deposits
- Send all contract maintenance invoices, keeping track of all invoices due every 1st of the month, or in arrears/upon service completion, quarterly maintenance invoices and annual invoices.
- Must be sure all invoices are sent on a timely manner based on contract terms, net terms, PO tracking per client, and other special invoicing instructions per client. Attention to detail is a must.
- Prepare billable overtime call back invoices outside of contract terms with proper billing rates (varies by customer/contract/date & times)
- Progress Invoicing for repair, modernization, new installation/construction
- Must be good at tracking when next invoice will go out and organization is a must. Eg: Austin invoice due by every 20th. Must maintain “proposal tracker” & “not to exceed” (internal trackers) visible to the team.
- Monthly compliance audits for Austin, Mitsubishi, and Metro
Oversee Insurance/Benefits
- General Liability, Worker’s Comp Insurance renewals and annual audits
- Assurity (Supplemental Insurance)
- Monitor non-union 401k
Software Programs Used in Job include:
- QuickBooks Online
- Adobe
- Microsoft Office: Excel, Microsoft, Teams
- Outlook
Job Type: Full-time
Pay: $44,919.00 - $78,323.00 per year
Benefits:
- 401(k)
- Health insurance
- Paid time off
- Professional development assistance
Physical Setting:
- Office
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental Pay:
- Bonus pay
Education:
- Associate (Preferred)
Experience:
- Bookkeeping: 1 year (Preferred)
Work Location: One location