Field Coordinator

About Us:

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.

We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.

With 12 locations and over 950 employees, including 600 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Job Title: Human Resources Administrative Assistant

Provide administrative support to the Human Resource Department. Duties include general clerical, receptionist, and office administration responsibilities. Project a professional company image through in-person and phone interaction.

This job requires the ability and desire to work in a fast-paced multi tasked environment with a focus towards administration, compliance, analysis, and customer service.

Essential Duties / Responsibilities:

Include the following. Other duties may be assigned.

• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, filing and scheduling appointments.
• Sign for and distribute UPS/Fed Ex/Airborne packages. Distribute incoming mail and prepare outgoing mail including bulk mail.
• Responsible for check deposits and coding all checks.
• Prepare expense report for the Contract Department
• Obtain paperwork from the field and distribute to appropriate departments for processing, including work tickets, test papers, expense receipts, payroll information, packing lists, and signed off punch lists.
• Responsible for all reports, including daily GPS log.
• Answer phone line, respond to each caller, and/or distribute accordingly.
• Type and log all change order requests, re-budgets, and proposal letters for Project Managers. Submit to Corporate as needed.
• Track all change orders as necessary.
• Print prior months WIP reports, distribute to PM’s and submit new WIPs to Controller
• Submit WIP to Controller.
• Enter POJ dates, equipment requests, and repairs into FMS.
• Type warranties and distribute to appropriate personnel.
• Track, approve, and coordinate with Corporate for all Fleet repairs, accidents, changes, etc. and work with Corporate for registration and insurance cards.
• Complete Advancement Fund timesheets weekly and submit to Corporate, including tracking money and hours remaining on Target fund projects.
• Create and log Branch Manager proposals.
• Create and maintain all new job folders for contract jobs.
• Print and distribute billing sheets to Project Managers to mark up and then submit them to Corporate and file.
• Responsible for all filing for contract jobs.
• Reconcile checking accounts and petty cash and submit information to Corporate monthly.
• Organize, distribute, and record Operation Meetings and Design Meetings. Submit meeting reports to Corporate every Friday.
• Assist Project Managers with equipment for contract jobs.
• Request repairs for contract job equipment as needed.
• Maintain inventory records and submit to Corporate.
• Print all weekly job costs and distribute to Project Managers for weekly meetings.
• Enter all changes on the operations reports for contract and service jobs prior to weekly meetings.
• Any additional items requested by the Branch Manager

Qualifications:

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education / Work Experience:

• High School Diploma or GED is required.
• 5 years of administrative experience is required.
• Construction industry experience is a plus.

Computer Skills:

• Computer Skills: Significant experience with Microsoft Office applications (e.g., Word, Excel, PowerPoint).

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.