Administrative Assistant

Administrative Assistant

Indianapolis IN 46077

12 months

Description: Client has a tremendous administrative assistant job opportunity available in INDIANAPOLIS, IN for a qualified and highly committed local individual. This immediate-need opportunity offers highly valuable professional work experience in a dynamic environment interfacing with colleagues and leaders in many different roles. This role is for the candidate that meets ALL of the specific job requirements listed below and who can simultaneously succeed in a fast paced professional work environment.

• Weekly Schedule (how many hours/days): 40 hours
• Shift: 8:00am to 5:00pm

• Any specific skills, requirements or experience you want in a candidate: 3-5 years of experience, MS Office, managing and coordinating multiple calendars and events, booking conference rooms and assisting with setup for EHS&S functions, Sharepoint management experience, Able to Communicate with Senior Leadership
• Any additional Medical Surveillance testing required? No
• Any exposure to common allergens? (Ex. Nuts, Plants, Chemicals, Latex, etc) - No
• Will non-local/remote candidates be considered? No, Local candidates only. Must be onsite Tues-Thurs

This position exists to support the EHS&S team.

Key responsibilities include but are not limited to:

• Serve as administrative focal point of EHS&S Academy (managing various items such as training event calendar, training curriculum offerings, and logistics)
• Logistics management; manage meeting arrangements, catering orders, enrollment, facilitators
• Arrange meetings and conference room preparation
• SharePoint page management and development
• Assist with department safety responsibilities
• Manage the on-boarding process for area employees entering the specific wing
• Manage EHS&S distribution lists and contact information
• Coordinate Purchase Orders and Work Orders
• Arrange access for onsite visitors – using SPLAN (internal visitor system)
• Ability to assist with editing internal presentations and documents (grammar, formatting)
• Filing, copying, faxing, scanning and mail/shipping responsibilities
• File share management (record keeping)
• Potential to serve as back-up Learning Administrator and/or Local Admin

Key skills include but are not limited to:

• Must have very strong computer skills and proficient in the use of Microsoft applications, particularly Word, PowerPoint, Excel and Outlook.
• Experience managing and coordinating events and calendars.
• Preferred SharePoint management and development skills.
• Accuracy, attention to detail and consistent, thorough follow-through on tasks to completion.
• Initiative to recognize what needs to be done, prioritize and complete in a timely manner.
• Professional demeanor, positive attitude and friendly disposition.
• Flexibility to adapt to changing priorities and a willingness to do whatever is needed.
• Good interpersonal and communication skills to interact effectively with various team members, leaders, and clients.
• Ability to manage basic tasks independently, and open to ask questions when needed.
• Organized, dependable, and has a strong work ethic.

Critical requirements of this role include but are not limited to:

• Must have a high school diploma or GED.
• Must be able to begin work very soon, usually within 1-2 weeks of the job offer.
• Required to work 40 hours per week, during our regular business hours of 8:00am to 5:00pm, Monday through Friday. (Max is 8 hours/day and 40/week.)
• Flexible schedule is offered (3 days in office/2 days remote); therefore, dependable transportation, dedication and time management skills are absolutely required.
• Must have proper home work environment, if electing to work remotely 2 days a week (ex. reliable internet access, ergonomic environment).

Job Type: Contract

Pay: Up to $22.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Indianapolis, IN 46203: Relocate before starting work (Required)

Work Location: In person

Salary : $22