Senior Billing Coordinator

Who We Are:

IMG is a global leader in sports, fashion, events and media. The company manages some of the world’s greatest athletes and fashion icons; owns and operates hundreds of live events annually; and is a leading independent producer and distributor of sports and entertainment media. IMG also specializes in licensing, sports training and league development. IMG is a subsidiary of Endeavor, a global sports and entertainment company.

Endeavor is a global sports and entertainment company, home to the world’s most dynamic and engaging storytellers, brands, live events and experiences. The company is comprised of industry leaders including entertainment agency WME; sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC. The Endeavor network specializes in talent representation, sports operations & advisory, event & experiences management, media production & distribution, experiential marketing and brand licensing.

Main Purpose of Job

The role of the Senior Billing Coordinator is to participate in the preparation of accurate invoicing to customers on behalf of the artist based on the direction of the Talent Managers and/or assistants.  This role includes the invoice processing, reporting, on-boarding new talent and the performance of various month-end accounting activities of a moderate nature. The Senior Billing Coordinator will request guidance from management to help ensure internal controls and timeliness deadlines are met within the global finance function.  The individual will identify value-added opportunities to better serve the businesses and senior management, including identifying opportunities and making recommendations for overall individual performance improvement.

Key Responsibilities and Accountabilities

• Management of high volume of invoices daily (~30 invoices per day)
  • Collaboration with Model Managers and/or assistants to ensure accurate entry of all job information has been competed in CRM (ICE New York and ICE LA)
    • This involves working with Senior Management within the business unit
  • Accurately generating draft invoices and live invoices
    • This includes solving any billing discrepancies or revisions as needed
  • Routinely auditing jobs not yet billed, and jobs entered without fees, communicating to Manage, and ensuring billing is completed in a timely manner (within approx. 48 hours)
  • Ensuring contracts have been signed where appropriate and all necessary backup has been properly audited, organized, and saved
  • Handling specialized invoices and calculations when necessary
  • Working with clients to ensure invoices are sent promptly to the correct billing party
  • Support outsourcing partner (WNS) with invoice collections, including but not limited to invoice disputes, following up on outstanding balances, and communicating open items to respective Model Managers
• Collaborate with Model Managers and/or assistants to on-board new talent
  • Reviewing talent documents prior to onboarding to system to ensure completeness
  • Work with our outsourced accounting team in India (WNS) to set up talent accurately
  • Creating and maintaining relevant new talent requests and reconciliation reports
• Assist staff accountant with annual 1099 & 1042-S creation and distribution – ensuring clients receive proper tax documents within the IRS deadlines and as directed by Corporate Indirect Tax Manager
• Limited participation in Month End Close Process, booking of journal entries and reporting as directed
  • This includes the preparation of the Bad Debt Provision and monthly journal entries
• Respond to internal and external requests, providing high quality support to customers and colleagues within a timely manner
• Prepare accounts receivable rebills back to a talent account-based management approval
• Assist management team with talent statement clean-up
• Undertake special projects as requested by the Models Controller

Unusual Challenges or Circumstances   e.g., shift(s)/ unsocial hours/ travel etc.

• Will be required to work outside of standard working hours (normal hours are 9:30am to 6:00pm). These time periods will typically be known in advance so can be planned for.
  • Typically, month-end, quarter-end, and year-end along with other high volume Fashion periods (February / September)

PERSON SPECIFICATION

Knowledge and Experience

Requirements

• 3 years of billing experience
• Proficiency in Microsoft Office; especially MS Excel (Vlookup, SUMIF, Pivot tables)
• Knowledge of the order to cash cycle, to facilitate working effectively with our shared services team

Desirable

• General understanding of Talent Management/Representation accounting
• CRM software
• 2 years SAP accounting software or equivalent
• Experience billing on behalf of talent (artist); including commission and agency fees

Skills and Abilities

Requirements

• Strong written and verbal communication skills
• Planning & organizational skills to meet multiple & sometimes conflicting deadlines
• Analytical and documentation skills with high attention to detail
• Ability to interact with all levels of management and across functions/departments
• Ability to work proactively and individually but also as a team player
• Problem solver and solution-centric

Qualifications and Training

• Bachelor’s Degree in Accounting, Finance, or equivalent experience

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices.  

Endeavor is an equal opportunities employer and encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, or religion or belief.

Per local requirements and in the interest of transparency, the range shown below reflects the prevalent current hiring range for this position. Hiring pay rates are based on a number of factors, including location and may vary depending on job-related qualifications, knowledge, skills and experience.  Endeavor strives to provide locally competitive rewards packages, which include base rate along with, as applicable, short- and long-term incentives, growth and developmental opportunities, and robust benefits, such as health care, retirement, vacation and other paid time off, and additional offerings.

Hiring Range Minimum:

$58,500 annually

Hiring Range Maximum:

$65,000 annually

Salary : $58,500 - $65,000