What are the responsibilities and job description for the Administrative Specialist - Transmission position at Entergy?
Posting End Date: 12/29/2022
Work Place Flexibility: Onsite
Legal Entity: Entergy Louisiana, LLC
* This position will be filled as a Specialist Admin I, II, III, or Sr based on the experience and qualifications of the selected candidate. *
JOB SUMMARY:
Responsible for daily operations in managing the accounts payable process for new and existing contractors and vendors and supporting the various system policy process requirements to support operations.
Responsible for daily operations in managing the accounts payable process for new and existing contractors and vendors and supporting the various system policy process requirements to support operations.
JOB DUTIES & RESPONSIBILITIES:
- Assist internal and external customers with courteous professionalism, maintain records as required per the records retention procedure, and participate in special internal and external projects as requested.
- Identify and track employee-training needs identified through Quality Assurance or Employee Skill Matrix, support work group for PeopleSoft time and labor administration, facilitate new hire and refresher training, and coordinate and participate in cross-functional training when process issues are identified.
- Process vendor payments for CPC related purchases including reconciling the CPC purchases per the system policy requirements.
- Provide daily guidance, contracts analysis and assistance on resolving technical or difficult issues related to accounts payable processing.
- Perform various tasks such as claims management processing and providing administrative support for various system policies related to operations support.
- Perform contract management activities per established system policies and procedures related to setting up new contracts in INDUS/Passport and PEARL, maintain existing contracts including contract ceiling management, review and processing of contractor/vendor invoices for accounts payable requirements, and administering contract releases as requested by management for approval of work.
MINIMUM REQUIREMENTS:
Minimum Education:
- High School Diploma or equivalent, OR related work experience.
- Preferred: Associate's degree in a technical field (e.g., information systems, accounting, business, finance, economics, etc.).
Minimum Experience:
- Specialist Admin I: 0 - 2 years of Customer Accounting or Customer Service experience OR 0 - 2 years of Transmission contract management or Substation contract/vendor management experience.
- Specialist Admin II: At least 2 - 4 years of Customer Accounting or Customer Service experience OR at least 2 - 4 years of Transmission contract management or Substation contract/vendor management experience.
- Specialist Admin III: At least 4 - 5 years of Customer Accounting or Customer Service experience OR at least 4 - 5 years of Transmission contract management or Substation contract/vendor management experience.
- Sr Specialist Admin: At least 5 years of Customer Accounting or Customer Service experience OR at least 5 years of Transmission contract management or Substation contract/vendor management experience.
Minimum Knowledge, Skills, and Abilities:
- Must be dependable, self-motivated, goal oriented, organized and able to manage multiple tasks with little or no supervision.
- Strong computer skills required, including Microsoft applications (Outlook, Word, Excel, PowerPoint) and Entergy system applications.
- Must possess strong written and oral communication skills.
- Must maintain confidentiality at all times.
- Thorough knowledge and demonstrated understanding and appreciation of Entergy's safe work practices.
- Demonstrated maturity in decision making and respect of peers.
- Good analytical and organizational skills.
Minimum Certifications or Licenses:
- Must be EEI SASS test recommended.
- If applicable:Candidates selected to take the SASS test will be invited via e-mail (please monitor your spam email).
Primary Location: Louisiana-Metairie Louisiana : Metairie
Job Function: Professional
FLSA Status: Nonexempt
Relocation Option: No Relocation Offered
Union description/code: NON BARGAINING UNIT-NBU
Number of Openings: 1
Req ID: 110022
Travel Percentage:Up to 25%
Job Function: Professional
FLSA Status: Nonexempt
Relocation Option: No Relocation Offered
Union description/code: NON BARGAINING UNIT-NBU
Number of Openings: 1
Req ID: 110022
Travel Percentage:Up to 25%
An Equal Opportunity Employer, Minority/Female/Disability/Vets. Please click here to view the EEI page, or see statements below.
EEO Statement: The Entergy System of Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. The Entergy System of Companies complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment including, but not limited to, recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.
The Entergy System of Companies expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of the Entergy System of Company employees to perform their expected job duties is absolutely not tolerated.
Accessibility: Entergy provides reasonable accommodations for online applicants. Requests for a reasonable accommodation may be made orally or in writing by an applicant, employee, or third party on his or her behalf. If you are an individual with a disability and you are in need of an accommodation for the recruiting process please click here and provide your name, contact number, the accommodation requested and the requisition number that you are requesting the accommodation for. Employee Services will contact you regarding your request.
Additional Responsibilities: As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.
Entergy Pay Transparency Policy Statement: The Entergy System of Companies (the Company) will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company’s legal duty to furnish information. 41 CFR 60-1.35(c). Equal Opportunity and Pay Transparency.
The non-confidential portions of the affirmative action program for individuals with disabilities and protected veterans shall be available for inspection upon request by any employee or applicant for employment. Please contact HRCompliance@entergy.com to schedule a time to review the affirmative action plan during regular office hours.
WORKING CONDITIONS:
As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.
As a provider of essential services, Entergy expects its employees to be available to work additional hours, to work in alternate locations, and/or to perform additional duties in connection with storms, outages, emergencies, or other situations as deemed necessary by the company. Exempt employees may not be paid overtime associated with such duties.
Please note: Authorization to work in the United States is a precondition to employment in this position. Entergy will not sponsor candidates for work visas for this position.
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