AP Administrator

Description

Human Resource administrator for on-site employees working with Paycom Software system; Accounting administrator utilizing the Sage accounting software system X3; and responsible for maintenance of office supplies, receptionist duties, and other office management requirements.

Essential Duties and Job Responsibilities:

• Codes sales invoices for data entry and reviews, matches, and codes accounts payables between invoices and purchase orders; calculates use tax as required. Tasks performed via Sage X3 accounting system.
• Reconciles invoices to receivables list thru Sage accounting system.
• Opens, date stamps, and distributes incoming mail; answers phone and routes calls to appropriate individuals.
• Greet visitors, ascertains nature of their business, and makes appropriate contact with company personnel.
• Orders office supplies and purchases supplies as needed.
• Prepares, mails, and completes necessary paperwork for miscellaneous checks written throughout the month.
• Performs miscellaneous clerical tasks, including copying, handling UPS, and other miscellaneous tasks.
• Maintains a professional and organized appearance of the office.
• Accepts applications from potential new employees and forwards them to the appropriate manager.
• Establishes a personnel file for each new employee, including application, drug screens, W-4, I-9, background screening, etc.
• Responsible for time and attendance records, vacation and leave of absence records, wage and W2 reports for Enterprise Precast employees via Paycom system.
• Enrolls and maintains organization of Enterprise Precast employees’ benefit programs, including 401(k), health insurance via Paycom system.
• Handles paperwork and follow up for workman's compensation, unemployment claims, and garnishments.

Qualifications

Education and/or Experience:

• Two-year or four-year college degree, preferably in business administration, accounting or related field

• Minimum of three years computerized bookkeeping and cost accounting experience in a similar type of company.

Other Requirements:

• Ability to communicate effectively with employees, managers, vendors, and customers.
• Must have working knowledge and expertise of Microsoft office software.
• Ability to learn and utilize Sage X3 accounting and Paycom software systems.
• Ability to define problems, collect data, establish facts, draw valid conclusions as well as identify opportunities for and improving work processes.
• While performing the duties of this job, the employee is regularly required to walk, climb, sit, use hands to finger, handle or feel objects; talk and hear; and utilize a personal computer, printer, fax machine and copier. Lifting requirements are light.
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Post-Offer, Pre-Employment drug screen and background check will be required.

EPCKS2021