What are the responsibilities and job description for the Executive Assistant position at Equiliem?
Collaborates with Deans Office team on a wide range of priorities, projects, and tasks in support of the Dean. Coordinates special projects on a regular basis or as assigned.
Effectively and professionally communicates with a broad range of individuals internal as well as external to the University. Facilitates communications with and disseminates information to faculty, students, and staff within the Law School.
Ensures accuracy in the preparation or review of written materials, including Power Point presentations, proposals, charts, and other correspondence and special projects. Initiates correspondence and other written materials under own signature or for signature of the leader.
Updates and maintains Deans CV, publication/bio sketch, and other information, as requested.
Triages emails and calls to the appropriate contact person, including follow ups as needed to ensure complete and timely responses.
Exercises a tailored approach and sound judgment to interpret and communicate office policies and procedures, including unique situations.
Regularly monitors and standardizes procedures to improve the efficiency of the Dean's office. May assist the with developing Deans Office policies and procedures.
Resolves routine and complex inquiries. Receives and investigates issues or questions needing a response from the Dean.
Works closely with the Associate Dean for Administration on administrative and operational department tasks, including administrative items related to faculty recruitment.
Coordinates information flow between Deans Office and University departments and units. Stays informed of activities relating to University programs and initiatives, apprising the leader of issues when deemed necessary.
Exercises independent judgment, operates at all times with a high level of discretion, and maintains confidentiality across a wide range of issues and items.
May assist with management of a portion of the leader's budget, monitoring and reconciling accounts. Prepares financial and/or administrative reports.
Performs other similar and related duties as required.
Quals--
Bachelor's degree preferred.
Experience supporting a Dean or high level executive required.
Experience managing calendars required.
Experience managing travel arrangements, and managing last minute travel arrangement changes required.
We are committed to providing equal employment opportunities to all employees and applicants without regard to race, religion, color sex, national origin, citizenship status, age, sexual orientation, gender identity, marital status, uniform service member status, genetic information, disability, or any other protected status, in accordance with all applicable federal, state, and local laws. This practice extends to all aspects of our employment practices, including but not limited to, recruiting, hiring, firing, promoting, transferring, compensation, benefits, training, leaves of absence, and other terms and conditions of employment.
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