What are the responsibilities and job description for the Payroll Coordinator position at Essendant?
Primary Purpose:
The purpose of this role is to ensure accurate and timely processing of the weekly, semi-monthly and supplemental payrolls.
Major Responsibilities:
- Accountable for the administration of time and attendance system and non-exempt time imports including payroll file, running reports and PTO accrual exports
- Responds to calls/requests from internal associates and managers with responsibility for advising and answering questions related to payroll and other human resources related services
- Act as a subject matter expert in the areas of payroll and other administrative requirements
- Create payroll import files for one time pay, deduction and hours adjustments
- Runs various pre-check balancing reports
- Exports Garnishment files & PTO balances
- Enters and balances all severance payments
- Identify and make adjustments to short term disability pay and deductions
- Create and update payroll and other HR Services instructional guides
- Trains new team members on payroll process
- Identify areas of process improvement and streamlined tasks related to the payroll function and recommend change in the design or process
- Prepare ongoing and ad hoc reports as requested
- Ensures timely and accurate completion of year-end payroll activities
- Understands and demonstrates Essendant’s core values
- Performs other duties as assigned
Skills/Knowledge Required:
- Strong knowledge of federal and state regulations
- Excellent organizational skills with strong attention to detail, follow up and problem resolution
- Excellent interpersonal and communication skills (verbal, written, presentation) with ability to interact effectively with all levels through the organization
- Must possess goal driven sense of urgency and customer service responsiveness, with ability to consistently meet or exceed deadlines on all projects and requests
- Strong analytic skills and proven experience in solving problems and identifying recommended solutions
- Flexibility and adaptability
- Confidentiality
Education and Experience:
- High School/Diploma/GED required, associate’s degree in accounting or finance preferred
- Minimum of 2 years accounting or finance experience required; payroll experience preferred
- UKG Payroll system experience preferred
- Intermediate Microsoft Office Suite skills
Benefits:
- Health benefits (Medical, Dental, Vision)
- 401k with matching
- Company Holidays
- Overtime Pay for hourly employees
- Paid Vacation, Floating Holidays, and Sick Time
- Maternity and Parental leave benefits
- Employee discount
- Tuition Reimbursement
- Employee Assistance Program
ESSENDANT Inc. is a leading national distributor that fuels its customer's growth with a vast product assortment, world-class fulfillment network and a full suite of advanced sales and marketing tools. We strive for more than just success – we believe in building partnerships with our customers and our associates. Our business wouldn’t be thriving without our hardworking associates. We value all they bring to our company and offer a work environment that fosters collaboration, excellent customer service and personal growth. We are one team with endless possibilities. We are Essendant.
Job Type: Full-time
Pay: $21.00 - $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Deerfield, IL 60015: Reliably commute or planning to relocate before starting work (Required)
Work Location: Hybrid remote in Deerfield, IL 60015
