What are the responsibilities and job description for the Executive Assistant position at EthanolUS?
ETHANOLUS EXECUTIVE ASSISTANT
We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
Responsibilities
- Act as the point of contact among executives, employees, clients and other external partners
- Manage information flow in a timely and accurate manner
- Manage executives’ calendars and set up meetings
- Make travel and accommodation arrangements
- Track daily expenses and prepare weekly, monthly or quarterly reports
- Oversee the performance of other clerical staff
- Act as an office manager by keeping up with office supply inventory
- Format information for internal and external communication – memos, emails, presentations, reports
- Take minutes during meetings
- Screen and direct phone calls and distribute correspondence
- Organize and maintain the office filing system
- Deliver samples to UPS/FEDEX or Direct to Local Customers
Skills
- Work experience as an Executive Assistant, Personal Assistant or similar role
- Excellent MS Office knowledge
- Outstanding organizational and time management skills
- Familiarity with office gadgets and applications (e.g., e-calendars and copy machines)
- Excellent verbal and written communications skills
- Discretion and confidentiality
BASIC QUALIFICATIONS:
- Minimum of 4 years of executive level or senior management support experience
- Proficiency in G suite
- Proficiency in Office 360
- Must be willing to travel and work on weekends
- Must have the ability to lift 50 lbs or more
- Proficiency in Zoom and Microsoft Teams
- High School Diploma or Higher
- Accounting or Bookkeeping experience is a plus
About EthanolUS https://ethanolus.com/
Business Model
EUS is a TTB licensed manufacturer that designs specialty alcohol products tending to the dynamic needs of distilleries and brands globally. The company provides Distilled Spirits Plants (DSPs) with value added products and services to facilitate growth.
Mission
EUS aims to modernize conventional bulk alcohol industry habits by integrating a value-added customer experience and pursuing product ingenuity.
Industries we serve:
Cleaning and Disinfectant Agents
Pharmaceutical
Flavorings and Essences
Alcohol, Food and Beverages
EthanolUS is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, ancestry, citizenship status, protected veteran status, religion, physical or mental disability, marital status, sex, sexual orientation, gender identity or expression, age, or any other basis protected by law, ordinance, or regulation.
Job Type: Full-time
Pay: $40,000.00 - $50,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Schedule:
- 8 hour shift
Ability to commute/relocate:
- Sheridan, WY 82801: Reliably commute or planning to relocate before starting work (Preferred)
Experience:
- Microsoft Excel: 1 year (Preferred)
- Microsoft Powerpoint: 1 year (Preferred)
Work Location: One location