Registration Specialist

Please submit an online application to the Euclid City School Districts website using the URL below.

https://www.applitrack.com/euclid/onlineapp/default.aspx?Category=Business Operations

EUCLID CITY BOARD OF EDUCATION

Position: Registration Specialist

Reports to: Executive Director of Business Operations/Community Commitment Registration
Coordinator

Employment Status: Regular/Full-time

FLSA Status: Non-Exempt

Description: To ensure the smooth and efficient operation of the Registration Department so that students and families receive the maximum positive impact of the educational process and that the families feel valued, appreciated and supported in the enrollment process.

NOTE: The below lists are not ranked in order of importance

Essential Functions:

• Create a welcoming environment for families to complete the registration process primarily in the district.
• Process registrations of all new students PK-12.
• Make contact and develop a follow-up system with families who start an online registration in the district but do not immediately complete the process.
• Work with the Homeless and Foster Family Coordinators and the Student Services Department to ensure services required for those families are completed with precision and accuracy to ensure no delays in servicing the families.

• Be an expert with the laws governing requirements for students with special needs.
• Create contacts and positive relationships with foster families and court appointed guardianship and be creative in acquiring journal entries from case workers and records requested from other school districts that are necessary to complete enrollment.

• Provide specialized needs for Early Learning Center Registrations.
• Complete student transcript requests.
• Notarize residency affidavits and other student record documents.
• Complete student work permit applications.
• Assist with returned mail and send follow up communication to home.
• Handle communications with school districts of withdrawn and newly enrolled students and track student withdrawals.
• Maintain a daily log of registrations, change of address and number of records scanned.
• Maintain boundary exceptions and overcrowded placement records and sends necessary letters.
• Manage student records requests.
• Handle communications with the school district of withdrawn and new enrolled students.
• Maintain and verify student enrollment records.
• Complete student transcript requests, verification requests and social security requests.
• Collect, track and deposit fees for transcripts and student records.
• Assist with the registration process for the STEM school lottery.
• Notarize residency affidavits and other student record documents and transcripts; serves as

Notary for district.

• Assist with the scanning and purging of student records.
• Coordinate with the EMIS Coordinator to accurately maintain student enrollment records and that all errors are corrected in a timely manner to ensure that funding due to the district is accurate and prompt.
• Collaborate with Student Services, Transportation, Technology, EMIS and building principals (or designees) as needed.
• Assist the Community Commitment/Registration Coordinator to sponsor recruiting events around the city.
• Assist with the setup of registration booths at events on and off our campuses.

Other Duties and Responsibilities:

• Must be available to work occasional night/weekend hours.
• During high registration months, flexible hours will be required to ensure that our families have flexibility and their schedules are prioritized to make registration most convenient for them.
• Interact in a positive manner with staff, students and parents.
• Make contact with the public with tact and diplomacy.

• Promote good community relations by personal appearance, positive attitude and a willingness to remove barriers for families and students wherever possible.

• Demonstrate regular and punctual attendance and positive work ethic.
• Perform other duties as assigned by the Executive Director of Business Operations and Community

Commitment/Registration Coordinator.

Qualifications:

• High School Diploma.
• Bachelor's Degree is preferred, or a history of extensive work experience.
• Such alternatives to the above qualifications as the Superintendent and/or Board of Education may find appropriate.

Required Knowledge, Skills, and Abilities:

• Ability to communicate ideas and directives clearly and efficiently, both orally and in writing.
• Effective, active listening skills.
• Ability to work effectively with others.
• Organizational and problem solving skills.
• Ability to work with multiple software programs, including but not limited to: Microsoft Word, Microsoft

Excel, Infinite Campus (and other student information database systems), and Google Suite.

• Ability to handle a multitude of tasks simultaneously and in a timely manner.

Equipment Operated:
Telephone Motor vehicle
Computer/Printer/Scanner Other various office equipment

• Copy machine/fax machine

Additional Working Conditions:

• Occasional exposure to blood, bodily fluids and tissue
• Occasional interaction among children
• Operation of a vehicle in inclement weather conditions, i.e. being prepared to come to work on school days except calamity days
• Repetitive hand motion, e.g., computer keyboard, typing, calculator, writing
• Regular requirement to sit, stand, walk, read, hear, see speak, reach, stretch with hands and arms, crouch, kneel, climb and stoop
• Frequent interruption of duties by staff, students, visitors and/or telephone
• Occasional requirement to travel, both daily and overnight
• Occasional need to work overtime, evenings and/or weekends
• Occasional requirement to lift, carry, push and/or pulling various supplies and/or equipment up to a maximum

50 pounds

Required Testing Certificates
None Notary Public

Continuing Educ./Training Clearances
Public School Works annually as directed by BOE Fingerprint/Background Clearance

Evaluation: Performance of this job will be evaluated annually in accordance with the provisions in the Board of Education policy regarding evaluation of support staff personnel.

Job Type: Full-time

Pay: $22.50 - $28.20 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday
• No nights

Ability to commute/relocate:

• Euclid, OH 44123: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)
• Computer skills: 1 year (Preferred)

Work Location: In person

Salary : $23 - $28