Project Coordinator

Company Description

With over 30 years of specialized expertise in infectious disease, immunology and allergy testing for immunocompromised and critical patients, Viracor Eurofins is committed to helping medical professionals, transplant teams and reference labs get results faster, when it matters most. Viracor is passionate about delivering value to our clients by providing timely, actionable information — never losing sight of the connection between the testing we perform and the patients you serve. 

Job Description

Basic Function and Scope of Responsibility: 

The Project Coordinator supports Project Mangers on assigned projects and are responsible for assisting Project Managers successfully drive all phases of projects to successful completion by coordinating with internal team members and external clients.

This is a full-time position with the following schedule- Monday-Friday, 8:00am-5:00pm, with overtime as needed.

This role offers a remote option with an in-home IT set up. Includes laptop, 2monitors, docking station, mouse and keyboard.

Essential Job Duties:

Level I - Minimum

• Accurate and efficient ordering of testing for samples received in batch shipments
• Strict adherence to lab and clinical trial protocols, procedures, and work instructions
• Accurately setting up projects in all required systems upon execution of the statement of work
• Assist Project Managers with budget and timeline tracking and maintenance
• Follow up on all assigned tasks and escalate issues as needed to the Project Manager
• Draft meeting agendas and minutes and attend client meetings in support of Project Managers
• Troubleshoot and resolve clinical trial sample issues by working with internal associates, the client, CRO’s, and clinical sites as needed
• Write clinical trial work instructions per study protocol and data specification requirements
• Complete quality control checks of test data transfers and exportation of results as assigned
• Timely completion of data discrepancy resolution of data transferred to clients in support of database locks
• Train clients on company web-based reporting system
• Assist Project Managers with applicable billing for their assigned studies
• Represent department and the organization favorably and in accordance with established company standards and associate attributes at all times
• Prepare project status and study metric updates
• Other duties as assigned by management

Level II - Fully meets responsibilities of Level I plus the following:

• Work under little supervision with latitude for independent judgment relating to processes, systems, and project related issues
• Manage low to mid complexity clinical trial and research and development projects with minimal guidance of the assigned Project Manager
• Lead Meetings with clients and internal stakeholders as needed to ensure successful project completion
• Proficient with applicable job-related software tools such as MS Project, Word, Excel and PowerPoint
• Write Standard Operating Procedures based upon BioPharma processes and requirements
• Willingness to bring innovative ideas to projects and develop process improvements
• Demonstrates a high degree of initiative, creativity and problem solving in daily tasks
• Firm understanding of how functions and programs impact the financial plan
• Keep current on the industry, legal trends, regulatory and compliance requirements
• Demonstrate leadership skills through the coaching and mentoring of others as required

Qualifications

Essential Knowledge, Skills and Abilities:

Level I - Minimum

• Bachelor’s degree (majors in science preferred) and/or equivalent work experience
• At least 1 year experience in medical/laboratory/pharmaceutical industry
• Customer service focused with professional demeanor
• Ability to prioritize tasks based on business needs
• Ability to multi-task
• Goal oriented, with excellent time management and organizational skills
• Excellent interpersonal skills, with ability to interact effectively and work efficiently with people at all levels in an organization
• Excellent verbal & written communication skills
• Keenly attentive to detail
• Ability to keep sensitive information confidential
• High level of proficiency with PC based software programs, including but not limited to MS Excel, and Outlook

Level II – Fully meets the qualifications of Level I plus the following:

·         3 years’ experience in medical/laboratory/pharmaceutical industry

·         Work with minimum supervision on highly complex projects

·         Advanced problem solving skills

·         Demonstrate a high degree of initiative and creativity

Additional Information

What we offer:

As a Eurofins employee, you will become part of a company that has received national recognition as a great place to work.  We offer excellent full-time benefits including comprehensive medical coverage, life and disability insurance, 401(k) with company match, paid holidays and vacation, personal days, and dental and vision options.

Physical Requirements:

• Physical dexterity sufficient to use hands, arms, and shoulders repetitively to operate a keyboard and other office equipment, use a telephone, access file cabinets and other items stored at various levels, including overhead
• Ability to speak and hear well enough to communicate clearly and understandably with sufficient volume to ensure an accurate exchange of information in normal conversational distance, over the telephone, and in a group setting
• Ability to continuously operate a personal computer for extended periods of time (4 or more hours)
• Mental acuity sufficient to collect and interpret data, evaluate, reason, define problems, establish facts, draw valid conclusions, make valid judgments and decisions

The essential physical and mental requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To learn more about Viracor Eurofins, please visit the following websites http://www.viracor-eurofins.com and www.eurofinsus.com 

All your information will be kept confidential according to EEO guidelines. Viracor Eurofins is committed to promoting an equal employment opportunity workplace environment and is an equal opportunity employer. It is the policy of the Company that all qualified applicants will receive consideration for employment  without regard to race, color, religion, sex, age, national origin, citizenship, pregnancy, genetic information (GINA), disability, military and/or veteran status, and/or any other status protected by applicable Federal, state, or local law.  The Company’s policy is to recruit, hire, train, promote and administer all employment-related matters on the basis of an individual's qualifications, abilities and efforts without regard to protected status. 

Eurofins is a M/F, Disabled, and Veteran Equal Employment Opportunity and Affirmative Action employer.

Eurofins is a M/F, Disabled, and Veteran Equal Employment Opportunity and Affirmative Action employer.

Eurofins is a M/F, Disabled, and Veteran Equal Employment Opportunity and Affirmative Action employer.