Business Office Manager

Job Overview

Here at Exceed Safety LLC, we are a startup safety consulting firm based in Raleigh, NC. We're now hiring a Business Manager to join our growing team. We're looking for a Business Office Manager who is excited to join our passionate, authentic and courageous team. We're uncompromising in the pursuit of excellence: our core values are more than just words on a page - we live and breathe them including Six Sigma and Green systems.

This job is currently part time but will grow into full time position based on our growth. It is also remote work at this time but will transition to “flex” office/remote in the future.

Summary

Our successful Business Office Manager will ideally have experience in Insurance, basic accounting, and provide support for our fast-paced ever-growing team. They'll be highly organized, energetic, process-oriented and people savvy. The most successful candidates will be both big-picture and detail oriented, authentic and passionate. They'll have a high IQ & EQ, enjoy working independently and collaboratively, be focused and able to juggle multiple priorities. The most successful candidates will have some capacity with entrepreneurial drive be nimble as well as be great at implementation and follow-through. The most successful candidates will also be tenacious, accountable, robustly playful, inspired and inspiring. They will be comfortable with addressing differences and conflict while simultaneously also humble and eager to receive and integrate feedback. They'll also bring great care, integrity, optimism and customer service to all they do.

Responsibilities

This role works independently with minimal supervision and collaboratively, serving as the liaison with the Executive Team, Accounting, Information Technology, and Operations departments to ensure: the integrity of our information and systems. Our Business Office Manager will:

• Ensure daily, weekly and monthly financial responsibilities are completed with detail, accuracy, completeness and timeliness.
• Ensure vendor invoices are processed with the accounting team.
• Interact with in-house and 3rd parties to ensure charges are sent and processed.
• Organize, and as needed facilitate, new hire orientations.
• Be the company's ambassador of our company culture.
• Manage the prequalification process for clients.
• Maintain personnel files, ensure everyone is up to date on certifications, licenses, etc., and respond to record requests.
• Serve as facility expert on IT systems.
• Backup our receptionist on the phone, etc. with great customer service.
• Continuously improve systems and processes.
• Protect the organization's value by keeping information confidential.
• Collaborate with others in Accounting, Finance, Information Technology, and Human Resources departments.
• Work cooperatively with all levels of employees, management and external agencies
• Do additional duties as assigned.
• Report directly to the Owner.

Qualifications

• AA degree or equivalent
• Competency with Microsoft Office Suite
• Comfortable working with electronic records
• Experience with personnel management is preferred.
• Excellent verbal and written communication
• Experience in professional consulting is preferred.
• Personal passion or interest in workplace safety is strongly preferred.
• Commitment to drug-free lifestyle and responsible alcohol use is essential.
• Authorization to work in the US is required.

This schedule for this part time position that will move to a full-time position is Monday-Friday from 8:30am-5pm.

Compensation is $18 to $25 per hour. No benefits at this time.

Salary : $18 - $25