Office Coordinator

We are seeking a dynamic and organized Office Coordinator to play a pivotal role in the efficient operation of our office. The ideal candidate will be a proactive individual with strong administrative skills, excellent communication abilities, and a welcoming demeanor. If you thrive in a fast-paced environment and excel at multitasking, this position may be the perfect fit for you.

Key Responsibilities:

• Office Administrative Support: Efficiently manage and coordinate various office activities such as managing correspondence, answering phone calls, scheduling meetings, and organizing calendars for the team, ensuring a smooth workflow and a positive work environment.
• Supply Management: Oversee the stocking of multiple items, including items in the warehouse. Creating and tracking PO's assuring payment are completed. Experience in SAP Concur a plus.
• Recruitment Assistance: Assist with high-volume seasonal recruiting and onboarding processes, contributing to the growth and success of our team.
• Visitor Engagement: Greet office visitors warmly and professionally, creating a welcoming atmosphere for guests and interview candidates. Monitor gate cameras allowing visitors to enter.
• Mail Handling: Manage inbound and outbound office mail, ensuring timely and accurate distribution.
• HR Support: Monitor and document messages by employees on the Call Out Line. Collaborate with the HR department to schedule meetings, interviews, and transportation arrangements, helping streamline internal processes.
• Event Planning: Organize and coordinate office events, meetings, conferences, venue bookings, and catering.

Qualifications:

• Administrative Proficiency: Demonstrated experience in administrative and clerical work, coupled with proficiency in the Microsoft Office suite.
• Effective Communication: Strong verbal and written communication skills to interact with colleagues, visitors, and candidates effectively.
• Exceptional Multitasking: Proven ability to handle multiple tasks and responsibilities simultaneously while maintaining attention to detail.
• Positive Demeanor: Friendly, approachable, and upbeat personality to create a positive atmosphere within the office.

Working conditions:

• Day shift primarily M-F, 8:30am to 5:00pm, 40 hours/week, full-time non-exempt. Occasional evening or weekends.
• This position requires sitting (70%), standing (10%), and walking (20%). It requires computer work involving extensive use of keyboard, mouse, and monitor; and occasionally requires lifting materials up to 50 lbs.

Excelligence is an Equal Employment Opportunity (EEO) Employer. We are committed to providing equal employment opportunities to all employees, employment applicants and other covered persons without regard to unlawful considerations of race, color, religion or creed, gender, sex, pregnancy, gender identity or expression, sexual orientation, marital status, national origin or ancestry, ethnicity, citizenship status, genetic information, military or veteran status, age, physical or mental disability, or any other classification protected by applicable local, state, or federal laws.